Reporting to the Payroll Advisor, the Clerk III, Payroll assists the payroll customer service representatives in running the biweekly payroll for Vancouver Coastal Health, Providence Healthcare and Provincial Health Services Authority, ensuring excellent customer service and all processes and procedures are carried out in accordance with defined criteria.
What you’ll do:
Create and maintain relevant and accurate payroll distribution labels and lists. Prepare, organize and distribute bi-weekly pay advices and cheques utilizing the appropriate, secure mailing distribution method. Ensure bi-weekly deadline for courier pick-up is met.
Receive incoming queries related to address changes, and the location of lost pay advices or cheques and respond or redirect to appropriate department or individual. Monitor returned mail and redistribute accordingly.
Process, sort and distribute incoming mail, fax and couriered items utilizing PeopleSoft to look up location, employee, union number and other pertinent data to ensure accurate distribution of documents. Identify and re-route non-payroll incoming mail to appropriate departments. Organize various courier pick-ups as directed by customer payroll representatives, Managers, and Director of department.
Scan and enter payroll documents into DocuShare ensuring that documents are up-to-date and accessible to the department. Perform other filing duties as required by the department.
Prepare boxes of documents for transfer to storage facility by clarifying/confirming request and ensuring accurate labeling. Respond to department retrieval requests and maintain a record log of boxes transferred to storage facility.
Perform other related duties as assigned.
What you bring:
Grade 12 and one year of related clerical experience or an equivalent combination of experience, training and experience.
Ability to keyboard at 45 w.p.m.
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment.
What’s in it for you:
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Enjoy a comprehensive benefits package, including a municipal pension plan.
12 annual statutory holidays with vacation entitlement and accruement.
Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
Job type: Casual
Union affiliation: Facilities Subsector
Rate of pay: $21.37/hr
Location: 1795 Willingdon Ave. Burnaby, BC
Closing date: Open until position is filled
Reference number: 108173E
The Provincial Health Services Authority (PHSA) is part of the Provincial Health Services Authority (PHSA). PHSA provides specialized health services to British Columbians, including cancer care, organ transplantation, pediatrics, emergency services, mental health and substance use services. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: https://jobs.phsa.ca/programs-and-services
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.