Career Contacts is a fractional human resources and recruitment consulting firm, supporting companies throughout Canada and the US.
We provide support with permanent placements, temporary staffing, executive searches, HR consulting, and payroll management. We manage all phases of sourcing, screening, selection, and onboarding and retaining.
Career Contacts is supporting our client in the search for an Executive Assistant to join their team. This temporary opportunity is ideal for an experienced executive assistant who thrives in a fast-paced environment, enjoys supporting senior leadership, and has experience coordinating board and governance activities.
Reporting to the CEO, the successful candidate will play a key role in supporting executive operations, coordinating governance processes, and ensuring the efficient flow of information across the organization. This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities.
Start Date: Immediately
Hours: Monday - Friday, 9 am to 5 pm
Job Type: Full-Time, Temporary
Compensation: $35 - 38 per hour
Location: Burnaby, BC (hybrid)
They Offer:
- Collaborative and supportive team environment
- Opportunity to work closely with executive leadership
- Hybrid work environment
Responsibilities:
- Provide comprehensive administrative support to the CEO
- Manage calendars, schedule meetings, coordinate travel, and oversee changing priorities
- Prepare meeting agendas, presentations, reports, correspondence, and briefing materials
- Coordinate meetings for the Board of Directors and leadership committees, including scheduling, logistics, meeting materials, and minute-taking
- Maintain confidential corporate records and ensure governance documentation is organized and up to date
- Monitor action items, deadlines, and follow-up activities arising from executive and board meetings
- Assist with special projects, research, reporting, and organizational initiatives.
- Coordinate office administrative functions and support cross-departmental activities
- Maintain electronic filing systems and support document management processes
- Identify opportunities to improve administrative workflows, implement efficiencies, and support process improvements
- Provide administrative support for Microsoft 365 and other business systems as required
- Perform other related duties as assigned
Requirements:
- Diploma or degree in Business Administration, Office Administration, Public Administration, or a related field, or an equivalent combination of education and experience
- 5+ years of experience providing executive-level administrative support
- Experience supporting a Board of Directors or senior leadership team is considered a strong asset
- Excellent organizational, planning, and time management skills
- Strong written and verbal communication skills
- Proven ability to manage multiple priorities while maintaining accuracy and attention to detail
- High level of professionalism, discretion, and confidentiality
- Strong interpersonal skills with the ability to build effective working relationships
- Proficiency with Microsoft Office 365, Outlook, Teams, SharePoint, and virtual meeting platforms
- Experience with board portals, CRM systems, or other business applications is considered an asset
- Self-motivated, adaptable, and committed to continuous improvement
Application Process:
Please submit your resume in Word format and include a brief overview of why you feel you would be a strong fit for this opportunity.
Career Contacts is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.
We look forward to hearing from you!
Your privacy and confidentiality are of utmost important to us; all applications to Career Contacts are kept confidential. We will not share your personal or professional information with anyone without your prior expressed approval. While we will only be considering qualified applicants for this position, we encourage you to visit our Job Board at www.careercontacts.ca for opportunities that fit your profile.
#CC1
Pay: $35.00-$38.00 per hour
Experience:
- executive-level administrative support: 4 years (required)
Work Location: Hybrid remote in Burnaby, BC
