Managing day-to-day functions of the offices of the COO and the CFO, including calendar coordination, correspondence with internal and external stakeholders, meeting preparation and recording, as well as any administrative tasks to ensure the office operates in an effective, efficient and well-organized manner.
Assisting both the COO and CFO and their teams on special projects. Preparing and/or assisting in creating meeting materials, briefing documents and information packages as needed.
Maintaining confidentiality, taking initiative, remaining tactful, and practicing mature and independent judgment while working through complex issues and managing multiple priorities.
Performing department-specific responsibilities that may include but not be limited to donor support, finance, audit, reporting, human resources, business, research, facilities, project and/or reception supports.
Coordinating Board and Committee reports, communications and scheduling for the CFO and COO.
Maintaining and cultivating positive relationships with internal and external stakeholders including, but not limited to, the Board Committees supported by the COO and CFO, Foundation colleagues, hospital partners, auditors, etc.
Supporting the Operations and Finance teams through a number of activities including drafting messages and preparing communications, assisting with human resource activities, preparing purchase documentation and providing oversight of expenditures on behalf of the Executives.
Serving as the conduit between internal teams for approvals, reviews and re-routing actions as appropriate and keeping teams organized and operating effectively and efficiently with consistent systems, files and records management.
Managing Executive corporate credit cards including preparing and submitting monthly expense forms with appropriate backup to the Finance department.
Handling confidential, non-routine information, special projects and other duties as assigned with the required sensitivity and urgency.
Compliance with Foundation Policies & Procedures.
Providing back-up support to the EA to the President & CEO for Board administration functions, including distributing materials, responding to inquiries, taking minutes and coordinating with executive team leads and Board/Committee Chairs.
