This is a full time, one-year term position with the possibility of renewal.
How to apply
Send us your resume and cover letter in PDF to [email protected] to tell us why you would like to work with us and why you think we would be a good fit for you!
Job Summary
The Coordinator, Early Talent is responsible for the day-to-day administration of programs and projects that support wage subsidy and early talent initiatives. This role coordinates and executes a broad range of administrative and project-related functions to support effective program delivery, compliance, and stakeholder engagement. The position works closely with internal teams, employers, early talent and external partners to ensure programs are delivered accurately, efficiently, and on schedule.
Responsibilities
Provides administrative support to the team in relation to project management, including:
- Manage group email inboxes and respond to or triage program-related inquiries.
- Process wage subsidy and career development applications, approvals, and deadlines.
- Provide administrative support for learning management systems.
- Maintain payment schedules and support timely processing.
- Assist with invoicing, financial tracking, and reporting for funded programs.
- Monitor project milestones and deliverables to support compliance and reporting requirements.
- Help organize and coordinate program logistics.
- Schedule and coordinate meetings, including preparing agendas, minutes, and follow-up actions.
- Support the planning and delivery of forums, committees, and stakeholder meetings related to wage subsidies and early talent.
- Draft correspondence, recommendations, surveys, and briefing materials.
- Communicate with employers, partners, and stakeholders to gather information and resolve administrative issues.
- Create, organize, and maintain accurate electronic and physical records, including applications, agreements, reports, and correspondence.
- Ensure documentation meets internal standards and funding requirements.
- Use databases and internal systems to track program activity and project-related expenditures.
Education/Experience
- Post-secondary certificate or diploma in office administration or a related field.
- 3-5 years’ administrative experience.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
- Highly organized with strong attention to detail.
- Ability to work independently and as part of a team.
- Experience working in a deadline-driven environment with multiple priorities.
- Strong written and verbal communication skills.
- Ability to be adaptable and flexible with changing requirements.
- Learning Management System experience is an asset.
- Bilingualism in English and French is an asset.
Schedule
- 7.5 hour work day
- Monday-Friday
- Hybrid work model with a blend of time working in office and working from home.
MiHR is committed to equal opportunity for all employees and applicants, and are focused on fostering a diverse, equitable and inclusionary workplace. We are committed to equal opportunity and welcome people of any gender identity, race, sexual orientation, age, physical or mental ability, ethnicity, or any underrepresented groups to apply. Please let us know if you require any accommodations throughout the interview process.
We encourage all candidates to apply, however only those selected for an interview will be contacted.
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: Hybrid remote in Ottawa, ON K2L 3H1
