Administrative Assistant, Renewables
Capital Power
Edmonton, AB
Capital Power (TSX: CPX) is a growth-oriented North American power producer headquartered in Edmonton, Alberta. The company develops, acquires, owns, and operates power generation facilities using a variety of energy sources.

Capital Power owns nearly 6,000 megawatts (MW) of power generation capacity at 25 facilities across North America. Approximately 900 MW of owned generation capacity is in advanced development in Alberta and Illinois.

Brief Description
One Temporary, Full-time Position (Up to 12 months).

Capital Power Corporation is currently seeking an innovative and results-oriented individual to join our Renewables Admin CDN team.

Reporting to the Senior Manager, Renewables, the Administrative Assistant, Renewables provides administrative services and support to the Renewables team.

Key accountabilities:
Detailed Description
  • Management of travel arrangement requirements on a need basis for department members, i.e. book travel for Senior Manager, Renewables.
  • Ensure time sensitive tasks and daily workloads are effectively managed with a high level of accuracy, provide timely administrative and secretarial support as needed.
  • Respond to inquiries by internal and external customers.
  • Word processing of formal and informal business communications where terminology, grammar, punctuation, arrangement and set-up require judgment and skill for business manager and other managers as required.
  • Maintenance of confidential correspondence and information.
  • Standardization of documents; create spreadsheets, word documents, and run Oracle reports for site managers as required.
  • Prepare meeting minutes and action plans as required.
  • Collect and develop information for the creation of reports and graphs.
  • Process outgoing mail and courier packages.
  • Coordinate and/or assist with company meetings and functions. Prepare catering orders, set up and return meeting rooms to as-found condition following meetings.
  • Ensure off-site events are effectively managed, communicated and all meeting requirements are obtained.
  • Manage conference room calendars. Schedule appointments or update calendars when necessary. Book boardrooms; check on availability for employees as requested.
  • Set up new vendors as required ensuring necessary information is received. Contact all vendors regarding any/all issues.
  • Create purchase requisitions in Oracle for non-operational work on sites.
  • Provide administrative support for special programs and initiatives undertaken by the department.
  • Oversee the development and maintenance of the Renewables team SharePoint site. Manage and maintain documents in SharePoint.
  • Acquire vacation and training reports for department members – may be asked to follow up with managers and employees to obtain status.
  • Enter, track, and review purchase order invoices, scan and acquire approvals. Complete receiving process in Oracle and enter invoices into Oracle ensuring accurate and timely payment of all vendor invoices.
  • Review sign-off invoices, scan and enter in Oracle ensuring accurate and timely payment of all vendor invoices.
  • Ensure proper brand management in all areas of communication.
  • Keep inventory of office supplies and order supplies as needed.
  • Monitor Accounts Payable invoices and troubleshoot all issues.
  • Review job processes regularly to ensure best work procedures are being used.
  • Manage company purchasing card (P-Card) by reconciling statements with invoices and timely submission of statements with appropriate expenditure description. Reconcile corporate credit cards.
  • Assist and/or prepare expense reports for employees.
  • Process expense claims and p-card reconciliation (with proper Oracle strings) Works with other Administrative staff to provide interdepartmental work / vacation coverage.
  • Is required to plan and provide administrative support for senior leadership level meetings (executive participants on occasion). Is required to organize and administer these meetings with a high level of professionalism.
  • Works well with Site Managers (will be required to ensure department administrative processes and standards are followed).
  • Liaise with other internal group coordinators to deliver required support.
  • Ensure sites’ activities are communicated in a timely fashion to the site leaders.
Job Requirements

Education:
  • High school diploma; secondary level diploma in office administration is an asset.
Experience:
  • Office Administration Certificate and/or additional work experience skills in Business Writing, Event Management Skills, Purchasing, and Travel would also be an asset.
Technical:
  • Proficient in MS Word, Excel, Access, MS Project, PowerPoint, Share Point.
  • Business Writing, Event Management Skills, Purchasing, Records Management skills.
  • Plans assignments effectively.
Additional Details
Hours of Work: 8.0 hours per day, 40.0 hours per week

Union: CSU52 - A2

Wage: $27.02

Capital Power employees are eligible for a $500 Referral Reward for this position!

In order to be considered for this role you must be legally eligible to work in Canada.