Have you got what it takes to be part of a dynamic team? Our growing Mad Mexican Team is looking for a Full-Time Executive Assistant to be a part of our culture, which values Communication, Growth-Mindset, Ownership, Integrity, Loyalty, Unity, and Quality. Your contribution holds great significance at Mad Mexican, thanks to your support; we can serve our business partners, customers, farmer’s markets, and events with positive and outstanding customer experience.
If you are looking to be a part of an organization that provides opportunities for advancement then we want you! To apply, please visit https://forms.gle/C21FtuK1kvMfKGzP8
What will be your mission?
- Manage the CEO Schedule and emails.
- Ensures that the CEO is current with all his commitments with all his direct reports and employees.
- Assist in the research of opportunities, social media, email and reports follow ups, minute taking.
- Assist in coordination of training and HR activities.
- Maintain and distribute minutes of meetings.
- Assist CEO with personal errands from time to time.
What will be your core accountabilities?
- Minutes taking and reporting.
- Scheduling.
- Avoiding omissions or mistakes.
What will be your main activities and responsibilities?
- Scheduling the CEO's time and appointments and assisting with reminding him.
- Review emails, and discus/point out important ones with CEO, and archive them in their proper folders
- Respond to emails as necessary and/or as instructed.
- Prepare correspondence dictated or requested by the CEO.
- Organize and maintain a schedule of internal and outside meetings.
- Take minutes of internal meetings when necessary, use the WHO, WHAT, WHEN format.
- Assist CEO in HR tasks.
- Assist CEO in research as needed.
- Assisting and coordinating all training activities.
- Assist CEO in quote requests.
- Filter employee appointment requests.
- Follow up with CEO Social Media and execute the strategy.
- Support CEO with Errands and reservations.
- Serve coffee to CEO and guests, as requested or as needed.
- Plan travel schedules, transportation, accommodation.
- Assistance with Project planning, follow ups, execution, communication, deadlines, etc.
What makes you a qualified candidate?
- High school diploma.
- Bachelor's degree in business administration, communication or something related.
- Administration courses.
- Domain of English language.
- Speaking Spanish is a huge asset.
- Dominium of Google and Microsoft suites.
- Problem solving skills.
- Communication skills.
- Research skills.
Location:
- 64 Crockford Blvd, Scarborough (Main Office).
- 405 Jane St, Toronto (Restaurant).
- Multiple different locations upon demand.
Benefits:
- Salary: $50,000 to $60,000.
- Discount on company products.
- Vacation pay.
- Employee referral bonus.
- End of year bonus.
- Welcome kit.
- Professional development.
- Team bonding events.
Job Type: Full-time
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Discounted or free food
- On-site parking
- Store discount
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Scarborough, ON M1R 3C3: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative/ Assistant: 2 years (required)
Work Location: In person
