Job Summary
We are seeking a highly organized and experienced Office Administrator to join our team. The ideal candidate will possess strong administrative, clerical, and human resources skills, with the ability to oversee daily office operations efficiently. This role requires excellent communication and organizational skills, as well as vendor relationships. The Office Administrator will serve as the front desk point of contact, handle bookkeeping and payroll tasks, and support training and development initiatives to ensure smooth office functioning.
Responsibilities
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Oversee clerical duties such as filing, data entry, and document management
- Maintain vendor relationships and manage procurement processes (Open Invoice)
- Handle bookkeeping tasks using Sage 50, including invoicing, expense tracking, and financial record keeping
- Process payroll accurately and efficiently while ensuring compliance with company policies
- Monthly GST preparation
- Monthly Bank reconciliation
- Ensure proper phone etiquette is maintained at all times
- Organize office supplies, manage schedules, and support special projects as needed
Experience
- Extensive office experience including clerical, administrative, or executive support roles
- Proficiency in Sage 50 for bookkeeping and payroll processing
- Experience with Open invoice an asset.
- Strong communication skills with the ability to interact effectively with staff, vendors, and clients
- Excellent organizational skills with attention to detail in filing, record keeping, and scheduling
- Experience managing multi-line phone systems and providing exceptional phone etiquette
- Demonstrated ability to handle vendor management and budgeting tasks efficiently
Pay: $3,500.00-$4,500.00 per month
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
Work Location: In person
