About Us
We were founded in 1972 and have since then have become an acknowledged leader in development and property management, with a portfolio of over 15 million square feet of industrial, retail and office. Today we plan, build, lease, and manage a broad spectrum of properties, providing a complete range of infrastructure and construction services.
Position Summary
We are looking for a Property Administration Support individual to provide day-to-day administrative and general office support to the property management team within the organization.
Key Responsibilities
- Sort, stamp, and deliver mail and packages to appropriate personnel;
- Verify accuracy and completeness of data;
- Identify, label and organize electronic storage media;
- Perform related clerical duties, such as scanning, data base entry, maintaining filing and record systems, faxing and photocopying;
- Process and code vendor invoices and utilities for executives to approve;
- Contact utility companies to resolve issues;
- Draft correspondences, such as: Default Notices, Renewal Agreement, and Statement of Account;
- Support the executives with special assignments when required;
- Act as a backup for bank runs and deliveries of confidential documents to select locations when required;
- Any additional duties and responsibilities as may be assigned from time to time.
Key Competencies
- Excellent verbal and written communication skills in English;
- Professional personal presentation;
- Customer service orientation;
- Organizing and planning;
- Attention to detail;
- Initiative, Self-starter;
- Reliability;
- Stress tolerance.
- Valid Ontario “G” driver’s license
Education and Experience
- Minimum 2 years of administration experience, preferably in the Commercial real estate industry.
- High school diploma;
- Completion of college, or other business administration courses are an asset;
- Knowledge of general administrative and clerical procedures;
- Strong customer service principles and practices;
- Knowledge of computers and current software applications: Microsoft Office Suite, Internet etc.;
- Strong keyboard and computer skills.
Working Conditions
- Typical office hours: Monday to Friday – 9:00 am – 5:00 pm.
- Requires a moderate amount of walking and lifting;
- Requires a moderate amount of sitting for prolonged periods of time while using the computer and headset.
Apply Now: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you. While we ensure that we make the best matches between talent and opportunities, please note that only candidates selected for interviews will be contacted.
The Company is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Company is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.
Benefits:
-
Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
Schedule:
Experience:
-
property management: 1 year (preferred)
Work Location: In person
