Client Service Agent
City of Ottawa
Ottawa, ON
Position: Client Service Agent

Competition Number: 2019-EX-EN-52622441-01

Competition posting date: 2019.08.15

Competition closing date: 2019.12.31

Service Innovation & Performance Department, Service Ottawa, Call Centre Services Branch

Multiple Part-time Temporary Positions - 24 hours/week

Affiliation: CUPE 503 Inside/Outside

Salary: $29.773 to $34.833 per hour (2019 rates of pay)

  • You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
Location: City Hall,110 Laurier Avenue West

Category: Current Opportunities

Employment Group: Administrative/Customer Service

Note: Applications / resumes received will be used to staff current and on-going requirements until December
31, 2019.

Job Summary

Responsible for providing information and customer services for a wide range of City services, programs,
policies, procedures, permits and fee structures, as part of a team of agents, delivered through a Client
Service Centre; ensuring service continuity in responding to inquiries and urgent requests from the public,
elected officials, internal staff, and other government agencies through a variety of platforms, primarily by
phone and including electronic/web, email and in-person in the most efficient and professional manner
possible, minimizing referrals and transfers to other subject matter experts, where possible, and ensuring
follow up where requested. Work is performed in accordance with corporate/departmental/branch policies,
procedures, standards and guidelines, as well as any applicable legislation/regulations, and in meeting
performance and quality assurance standards.

Education & Experience

Successful completion of grade 12 or recognized equivalency

A minimum of three (3) years of relevant experience in a customer service environment, providing service to
the public by telephone, in person, in writing and electronically in a multi-service environment, such as a in
call centre and/or a counter service operations.

  • Experience and formal training combined with demonstrated performance and ability may substitute for
stipulated academic requirements.

Language, Certificates & Licenses

The successful candidate will be required to complete a Criminal Record Check to the City of Ottawa’s
satisfaction.

Day 1 Ready – immediate requirement for language proficiency:
French oral, reading required
English oral, reading, writing required
Candidates must meet language requirement for position upon hire.

Knowledge

Knowledge of customer service delivery mechanisms and computer programs as they relate to products and
services within the Client Service Centre

Customer Service practices and strategies to resolving customer related complaints

Corporate Microsoft computer applications MSWord , Outlook, Excel, Internet Explorer/Ozone, and job
specific programs such as LAGAN, Knowledge BASE, Ottawa.ca, MAP, ITX, VTAX, Aqacis,CLASS, RSVP,
Autoprocess, SAP, etc.

General office equipment

Corporate cash handling procedures, operation of cash register, balancing cash and preparing daily deposits

Knowledge of applicable health and safety legislation, including the rights and duties of workers.

Competencies & Skills

Strong interpersonal and communication skills combined with excellent customer service skills especially
during busy periods, stressful situations or emergencies

Communicate effectively and tactfully with municipal staff, elected officials and members of the general public
by telephone and in-person

Strong writing skills and ability to compose professional, clear and concise responses to written inquiries

Organize, multi-task and prioritize work

Exercise sound judgment and discretion in decision making to selecting/suggesting a course of action within
a list of possible alternatives, particularly after-hours, to minimize risk to the corporation and maximize public
safety

Work independently and in a team setting

If this opportunity matches your interest and profile please apply online by using the "Apply"
button. If this is your first online application please refer to our resources on how to apply for jobs online.

We thank all candidates for their interest, however, only those selected to continue in the selection process
will be contacted.

The City of Ottawa is committed to providing quality services by establishing a qualified workforce that

reflects the diverse population it serves. The City encourages applications from all qualified individuals.

Accessible formats and communication supports are available upon request. Please contact the
HR Service Centre at 613-580-2424, extension 47411.