Administrative Assistant
Sophia Recovery Centre
Saint John, NB

Reporting to the Executive Director, the Administrative Assistant will help to ensure efficient operation of Sophia Recovery Centre (SRC) and support the Executive Director and other employees through a variety of tasks related to organization and communication. This is a part-time position requiring 20 hours per week.

Key Responsibilities:

  • Answer the phone, direct and provide information and take messages as needed
  • Answer door, greet and admit clients and visitors, provide materials and resources as needed
  • Scheduling of client appointments
  • Receive, sort and distribute the mail
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc
  • Produce, distribute, and manage correspondence through various methods
  • Manage invoices, expenses, donations, and bank deposits; Prepare, monitor, send for payment, provide receipts, complete deposits as requested
  • Develop and maintain contact and distribution lists
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Assist with coordination of programs, services and volunteers, as needed
  • Book meetings, conferences and travel arrangements, as needed
  • Take minutes of meetings
  • Attend functions/community events to promote the Centre, as needed
  • Other duties as assigned by Executive Director

Job Type: Part-time

Salary: $13.50 /hour