About Us:
Sign Fx Inc. is a leading provider of custom commercial signage, specializing in both interior and exterior solutions. Our dedicated team of 25 professionals works collaboratively to deliver high-quality, bespoke signage to our clients. We are seeking an Office Administrator who is organized, detail-oriented, and eager to support our dynamic team.
Job Summary:
The Office Administrator will play a vital role in the smooth operation of our office. Reporting directly to management, this position involves handling a variety of administrative tasks, including invoicing, accounts receivable (AR), accounts payable (AP), health and safety coordination, staff onboarding, managing inspection paperwork, and organizing building maintenance. The ideal candidate will be a strong communicator, able to work closely with our project management, installation, and production teams.
Key Responsibilities:
Invoicing, Accounts Receivable (AR), and Accounts Payable (AP):
- Creating, managing and process invoices, ensuring accuracy and timeliness.
- Monitor and follow up on outstanding accounts receivable.
- Process accounts payable transactions, including vendor payments.
- Utilize QuickBooks Online for all accounting-related tasks.
Health and Safety Coordination:
- Assist in maintaining and updating health and safety policies.
- Schedule and organize health and safety training sessions.
- Ensure compliance with industry regulations and company safety standards.
Staff Onboarding:
- Coordinate onboarding processes for new hires.
- Prepare and maintain onboarding documentation and records.
- Conduct initial orientation sessions to introduce new employees to company policies and culture.
Inspection Paperwork Management:
- Oversee and organize inspection-related paperwork.
- Ensure that all necessary documentation is complete, accurate, and readily accessible.
Building Maintenance Organization:
- Coordinate and schedule regular maintenance for company facilities.
- Manage relationships with maintenance vendors and contractors.
Procurement of Supplies:
- Manage the procurement process for supplies and materials needed by all departments.
- Work closely with department heads to identify supply needs and ensure timely ordering.
- Maintain inventory levels and negotiate with vendors to secure cost-effective deals.
Qualifications:
- Experience in an administrative role, preferably within a similar industry.
- Knowledge in QuickBooks Online or similar software would be an asset;
- Strong organizational skills with the ability to multitask.
- Excellent communication and interpersonal skills.
- A proactive attitude and willingness to learn and adapt.
- Familiarity with health and safety regulations is an asset.
Why Join Us?
- Be part of a collaborative team in a growing company.
- Opportunity to learn and develop in a supportive environment.
- Competitive salary and benefits package.
- Health & Dental Benefits
- RRSP employer matched contribution plan.
Job Type: Full-time
Pay: $18.00-$25.00 per hour
Expected hours: 40 per week
Additional pay:
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
Schedule:
Work Location: In person
