Job Overview
The Wellness Clinic is seeking a dedicated and organized Part-Time Administrative Assistant to support our front desk operations on Sundays. This role is essential in ensuring smooth daily functions, providing excellent customer service, and maintaining efficient administrative workflows within a busy medical office environment. The ideal candidate will possess strong clerical skills, proficiency with office software, and a friendly demeanor to assist patients and staff effectively.
Duties
- Greet patients and visitors warmly upon arrival, ensuring a positive first impression
- Manage phone system, handle inquiries, and direct calls appropriately
- Schedule appointments, confirm bookings, and reschedule as needed using medical office software
- Perform data entry tasks accurately into electronic health records and billing systems
- Process patient payments
- Support front desk operations including check-in/check-out procedures and patient registration
- Proofread documents for accuracy and clarity before submission or filing
- Handle administrative tasks such as photocopying, faxing, and managing office supplies
- Provide exceptional customer service by addressing patient questions and concerns professionally
Skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications and Jane app.
- Strong organizational skills with the ability to prioritize tasks efficiently
- Excellent phone etiquette and customer service skills in a medical setting
- Data entry accuracy and attention to detail for recordkeeping and documentation
- Clerical experience in an office environment, ideally within a healthcare setting including medical or dental offices
- Strong computer skills with the ability to adapt to new software quickly
This position offers an opportunity to be part of a compassionate healthcare team dedicated to patient well-being. The successful candidate will demonstrate professionalism, reliability, and a proactive approach to administrative support within our wellness clinic.
Pay: $17.95-$18.00 per hour
Work Location: In person
