Location TORONTO, Ontario, Canada
Job Opened January 19th, 2022
Education Bachelor's Degree
Job Number 220000BE
Job Type Full-Time
Day in the Life:
As the Executive Assistant, you play a critical role in the communication and operational effectiveness across the
Marketing leadership team. This role performs a wide variety of administrative support, ranging from routine to
complex, all of which contribute significantly to the efficient and professional operation of the Marketing team and
its leaders. This role will support our Diversity, Equity and Inclusion Framework by supporting our ongoing
commitments to remove barriers for our Associates and communities.
Who You Are:
You get things done by engaging in high-level teamwork and leveraging your organizational skills
A collaborative partner working with teams to support an inclusive environment
You take the initiative to ensure key activities & timelines are met
You are organized and incredibly agile, able to handle multiple tasks with a high sense of urgency
Strong connection with the business to be able to call out risks to timelines and hold individuals
A natural problem-solver, who is also intuitively analytical and creative
Ability to work in a fast-paced work environment and comfortable with shifting priorities
Confident to voice your thoughts and ideas
Ensures confidentiality, diplomacy and tact at all times
Strong verbal and written communication skills
You manage your time and that of your leader(s) incredibly well
Ability to work independently and keen awareness of how to get tasks accomplished
What You Will Do:
Schedule, prioritize appointments, and proactively resolve scheduling conflicts
Provide support for and during meetings by arranging dates/times/rooms, preparing agenda packages,
Attend meetings, as required and record action items and follow-up with leaders on key takeaway items
Maintain overall quality of documents / presentations by proofing materials for content, design and
Make travel arrangements for leaders as required, including flights, hotel, transportation.
Organize special events as required by the leader’s office, which includes invitations, facilities, and
Complete and submit expense claims
What You Will Need:
Bachelor’s degree or equivalent combination of education and experience
Minimum of 3-5 years relevant experience working with a multi person executive office team
Experience in a digital environment would be considered an asset
Intermediate to expert level competence with MS Office, Google Suite, Concur Travel Management
System and database applications
Strong attention to detail
Excellent problem solving ability
Willingness to roll up your sleeves to take on and learn new tasks as required
What You Can Expect:
Competitive salary and benefits package
Associate discount up to 40% including top brands
Flexible work environment that allows for work-life balance
About The Bay:
As North America’s oldest startup and Canada’s purpose-driven digital marketplace, The Bay is on a high-growth mission to rewrite the rules of retail to help Canadians live a colourful life. If you believe in the power of our iconic brand and thrive on problem solving at scale, we want you to join our team.
At The Bay, smart, high-performing team members will challenge you to learn and grow every day. We value ambitious work and great ideas grounded in data and insights. We are looking for talented people who love a fast-paced environment, embrace change and are looking to make an impact with groundbreaking ideas.
We are building a digital-first company and brand for a diverse world and we need a diverse team to reach our potential. We strongly encourage applications from everyone to come and join a winning team that supports diverse thinking and demonstrates innovation, energy, creativity and vision every day.
Our Commitment to Building a Winning Culture:
Hudson’s Bay is a digital-first purpose-driven retailer helping Canadians live their best style of life. As one of the country’s most iconic brands, Hudson’s Bay operates over 80 full-line locations and thebay.com featuring Marketplace - the 5th largest e-commerce business in Canada. Hudson’s Bay has established a reputation for quality and style through an unrivalled assortment including fashion, designer, home, beauty, food concepts and more. The Hudson’s Bay Rewards program is ranked second in department store loyalty programs in Canada. Hudson’s Bay operates under the HBC brand portfolio and founded in 1670, HBC is North America’s oldest company. The signature stripes are a registered trademark of HBC.
Interested in Social Media?
Follow us on LinkedIn & Instagram.
Thank you for your interest with HBC. We look forward to reviewing your application.
HBC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HBC complies with applicable state and local laws governing non discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence,compensation and training.
HBC welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.