Assistant to the Chair
University of Toronto
Toronto, ON
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:
Under the general direction of the Department Manager, the incumbent is responsible for the efficient operation of the Chair’s Office and for providing a wide range of administrative and secretarial support for the Chair and the Department Manager.

Your responsibilities will include:
Applying established standards when administering academic search activities
Following administrative rules and procedural instructions
Collecting feedback from search committee members
Following administrative rules and procedural instructions
Collecting documentation required to carry out the tenure and review processes from senior leadership
Preparing draft statistical reports and summaries from data collected
Determining logistical details and activities for events and/or programming
Editing content for brochures, newsletters, websites and/or handbooks

Essential Qualifications:
Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum 3 years of recent and related experience in the administration of academic guidelines and procedures and coordination of functions and events in a University academic environment.
Experience assisting with academic searches
Experience scheduling committee meetings.
Experience with Interim/Probationary Reviews, Tenure/Continuous Status Reviews and Promotions.
Experience assisting with research and study leave administration.
Experience assisting with the PTR process.
Experience preparing miscellaneous reports.
Experience maintaining electronic filing systems.
Advanced computer skills including MS Word, Excel, Adobe, Taleo, and Content Management System
Excellent verbal and written communication skills
Superior organizational, interpersonal and time management skills
Demonstrated good problem-solving skills

To be successful in this role you will be:

Travel: None

Notes:Please note:
This is a term position, ending December 20, 2020. Secondments are welcome.
A copy of the detailed job description is available upon request from the Faculty of Arts and Science Administrative HR Office by emailing: