Facilities Services Specialist
LifeLabs
Surrey, BC
At LifeLabs, we are focused on our vision of building a healthier Canada! We are the largest community diagnostics laboratory in Canada with over 350 collection centres, 21 laboratories and service over 19 million patients each year.

Caring, Agile, Customer Driven, One Team - We live our values every day in what we do to help our patients and healthcare providers. With over 5,000 employees, we all make a difference and that’s why our people are so important to us.

This is an exciting time to join our LifeLabs team, grow your career with us and support numerous business initiatives, innovations, best practice and business development opportunities.

The Facilities Services Specialist will assist with different facilities in Vancouver, Surrey and Victoria. As the Facilities Services Specialist you will be considered a Lead for this area and required to ensure the smooth running of all our facilities.

This role reports to Manager of Facility Services and is based at our Surrey office. There will be local travel required.

Accountabilities:
Oversee the general contractor, consultant and movers to ensure ongoing progress of the project and completed execution of the construction contract documents.
As assigned create new or revise existing drawings using AutoCad
Manage the storage and retrieval of facility drawings
Management of third party vendor contracts ensuring adherence to contract documents and pre-established KPI’s (examples: Janitorial, mechanical, electrical, handyman services, security, etc)
Provide technical assistance with respect to preferred lease location(s) as to its construction suitability and attend site selection meetings
Plan, analyze and compile supporting documentation for space reorganization
Assist Manager of Facilities with screening of potential vendors and solicit quotes, negotiate terms and assign tasks to vendors to meet operational needs.
Oversee on-site activities of vendors and approve Vendor expenditures
Track and execute requested tasks from internal stakeholders
Ensure timely execution of Work Orders by others on Facilities Teams
First point of contact for end user resolving facility maintenance issues
Arrange for or completes, lease inspection reports at time of renewal report or termination as required
Assesses operational and financial implications and provides advice to management on integration and alignment of facility management related initiatives i.e. planning, risk management, opportunities and areas of concern.
Engage and direct Supply Chain in the RFP process, by providing Scope of Work and Specifications, conducting Bidders meeting and selecting suitable vendors
Participate in construction site meetings during execution phase and ensure that the contractor leads site meetings, including the taking of minutes and the distribution of minutes to all applicable stakeholders

Requirements:
Facilities Management Certification
Experience with AutoCad is required
Experience with security and building systems software is required
Knowledge of basic computer software programs MS Word, Excel, etc.
Minimum of two years’ experience in a facilities management role
Excellent interpersonal, communication and organizational skills

INDG