Position: Buyer II - Shared Services West
Status: Permanent Full Time
Department: Decision Support - Shared Services West
Location: On-site - Baycrest Health Sciences and Runnymede Healthcare Centre, (both in the Toronto area) and other GTA locations as required.
Posted: June 1, 2020
Application Deadline: June 8, 2020
Established in 2001, Shared Services West is a not-for-profit shared services organization with expertise in supply chain management, process optimization, and redevelopment planning. Working collaboratively with our stakeholders, we deliver cost-efficient services with a focus on innovative solutions.
As a company, we are built upon a family ethos. We are proud of our values and our culture, which are at the heart of our company. They set the standard for how we behave and work.
IS THIS YOU?
You are a seasoned buyer interested in growing your career and specializing in the healthcare industry. You thrive in a fast-paced environment while managing multiple projects and tasks at once. You are willing to go the extra mile for the stakeholders you serve.
Buyer II reports to the Purchasing Supervisor and is primarily responsible for placing purchase orders for hospital clients while working closely with the strategic sourcing team. The Buyer II must ensure procurement activities are managed in a professional, compliant and cost-effective manner. The role is responsible for supporting, performing and managing key functions of Purchase Order Entry, Match Audit, Filing and supporting maintenance of purchasing related databases.
The primary duties and responsibilities include, but are not limited to:
Processing purchase orders for regular orders to support the daily operations; capital and service contracts; coordinating of product trials, evaluations and contractual implementation of contracts; expediting and follow-up of orders and backorder management
Managing purchase order acknowledgement exceptions and “Match Audit” in liaison with end users, Accounts Payable, Receiving and Suppliers to resolve discrepancies
Ensuring compliance to hospital procurement policy and provincial directives
Other duties as assigned
Assisting with the return of goods to the supplier and recall processes
Working closely with the end-users and logistics staff to manage the re-order of main inventory materials to ensure availability of supply
Working closely with the Logistics team to support the Just-in-time (JIT) program
Resolving order hold or shipment issues with suppliers by working closely with the Accounts Payable Clerks and suppliers
Working closely with data management to identify opportunities to increase accuracy of the item dictionary and implementation of contracted/non-contracted items
Support and backup within functional team
Processing and distribution of the ECRI alerts
College diploma or Certificate in business or related field, or equivalent work experience
Member of Purchasing Management Association of Canada (PMAC), Level 2 is an asset
Minimum 2-3 years of purchasing experience, preferably in a healthcare environment
Knowledge and understanding
Familiarity with standard purchasing controls and compliance
Knowledge of Medical Terminology is an asset
Intermediate working knowledge of Microsoft Office applications
Experience with Meditech is an asset
Customer Service Mindset
Work in a team environment
Baycrest and Runnymede Healthcare Center, Toronto, Ontario, Canada (8:30am-4:30pm)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SSW Employees enjoy:
Group benefits package with Sun Life.
Generous vacation entitlement.
One of the top pension plans in Ontario (Healthcare of Ontario Pension Plan-HOOPP).
Employee & Family Assistance Program (EFAP).
Family feel culture.
Professional development opportunities.
To apply, please email your resume to firstname.lastname@example.org indicating the position title and posting # in the subject line. As part of the initial recruitment process, selected candidates will be asked to complete a Job Description Feedback form. Please note that this does not guarantee advancement to the next step in the recruitment process. We thank all applicants for their interest in Shared Services West. Only qualified candidates selected for interviews will be contacted. If contacted for an interview, please inform us should any accommodation be required.