POSITION OVERVIEW
The primary role of the Administrative Assistant is being the company’s key administrative person to handle a wide variety of tasks. The successful candidate will be a positive, detail-oriented team player who thrives in a busy environment. The ability to work independently, using initiative and common sense to resolve day-to-day issues as they arise will be an essential prerequisite. Applicant would preferably have a minimum of two years customer service or office experience with intermediate word processing and spreadsheet skills.
RESPONSIBILITIES
-
Preparation and distribution of daily production reports
-
Reviewing and reconciling producer egg receiving for weekly production
-
Review incoming ungraded eggs to open consignments in NAV ERP system to confirm accuracy and completeness
-
Present a positive and professional image to all visitors, suppliers, inquiries, and other interactions
-
Receive and direct visitors to the respective area or contacts as applicable and ensure all visitors are signed in/out
-
Receive incoming mail - review, evaluate, and distribute correspondence requiring priority attention of management
-
Arrange courier deliveries online
-
Scanning and validating documents
-
Coordinate supplies for production
-
Track and enter CHEP pallet information to website reporting
-
Other administrative duties and vacation coverage as required
ORDER DESK (PERIODIC BACKUP FOR VACATION COVERAGE)
-
Taking daily orders via the telephone and fax
-
Inputting data (in a Windows-based application)
-
Preparing invoices and picking slips
-
Updating and maintaining accurate records and paperwork
EDUCATION, EXPERIENCE AND SKILLS
-
Excellent computer skills, especially with Microsoft Outlook, Word and Excel and ability to learn and utilize new software quickly.
-
A high attention to detail
-
Strong interpersonal skills
-
Strong knowledge of general office procedures involving procurement, reports etc.
-
Able to write and format moderately complex correspondence including memos, emails, and letters
-
Knowledge of applicable data privacy laws
-
Meticulous records maintenance skills
-
Able to maintain filing systems and basic databases
MINIMUM QUALIFICATIONS
-
Superior keyboarding skills - working knowledge and demonstrated skills in the MS Office.
-
Hands-on experience with productivity applications, including word processing, spreadsheets, email, and presentation software
-
Professional writing skills including proper spelling, grammar, and punctuation.
-
Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
-
Previous experience in handling confidential or sensitive information.
