The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world.Under the direction of the Manager, Events & Internal Communications, the Events Coordinator supports the Communications team in the Dean's Office of the Faculty of Liberal Arts & Professional Studies (LA&PS). The position coordinates the general logistics, venue research, communication, budgeting, planning, execution and evaluation of the Faculty-hosted or sponsored events dedicated to LA&PS programs and constituencies which includes current and prospective students, faculty, staff, alumni, and relevant community groups. This position also includes conceptualizing, developing, coordinating and integrating operational and promotional initiatives and processes to enhance the cooperation between Communications team and the Faculty of LA&PS.The Events Coordinator will also support the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and student-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.
Community College Diploma in a relevant field such as event planning, marketing or communications or an equivalent of 2 year's recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Minimum of 3 years of directly related recent work experience in event coordination, project management and operations, preferably in an environment related to educational institutions and/or large-scale events. Experience in developing work-back schedules, rollouts and critical paths, and making recommendations on scope of work and determining resources. Experience as a recruiting resource and training volunteers would be an asset.
Creating and maintaining event operational toolkits, checklists and master lists. Pre-event research and planning. Producing and maintaining event execution timelines, critical paths and rollouts. Preparing a variety of documents such as post-event debriefs, evaluations, reports presentationsand delivering same to various levels of management. Researching to identify market trends and interests to enhance attraction/promotion concepts forthese events. Soliciting organizations for promotional and giveaway items for events. Tact, courtesy and discretion essential. Ability to work effectively under pressure of high volume and daily deadlines. Proven ability to multi-task and handle diverse assignments. Ability to work effectively in a team-based environment. Ability to work independently and exercise good judgment. Demonstrated computer skills including advanced proficiency using Word for preparingdocuments, Excel for spreadsheets and PowerPoint for presentations.Proficiency in other Microsoft products such as Microsoft Outlook, Microsoft Teams, MicrosoftPlanner, Microsoft forms. Proficiency in creating and maintaining MachForms, using websites for research and maintaininga various of databases.
Please note: This position requires the candidate to produce a Vulnerable Sector Check satisfactory to the University prior to commencement of employment.
In order to be considered as an internal applicant, York University employees in the YUSA-1 bargaining unit must apply for jobs through the Employee Career Portal - YU Hire.
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to apply for jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. this is referred to as the 'Posted Date' on the job the posting. This applies to YUSA-1 internal and YUSA-1 Concurrent postings. Please refer to the 'Posting Intent' on the job posting.
If not filled by an employee in the YUSA-1 bargaining unit, employees in the YUSA-2 bargaining unit who have applied within the first 5 days from the 'Posted Date' will be given preference.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.