Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support across departments. Your proactive approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.
Duties
- Manage front desk responsibilities, including greeting visitors and directing inquiries with professional phone etiquette.
- Operate multi-line phone systems, handle incoming calls, and route messages accurately.
- Perform data entry tasks using Microsoft Office and Google Workspace applications, ensuring accuracy and timeliness.
- Maintain organized filing systems—both digital and physical—supporting easy retrieval of documents.
- Assist with bookkeeping using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
- Support customer service efforts by responding promptly to client requests and providing helpful information.
- Coordinate appointments, schedule meetings, and prepare necessary materials for staff or client interactions.
Requirements
- Proven clerical experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Experience with data entry, filing systems, and managing multi-line phone systems.
- Familiarity with QuickBooks or other bookkeeping software is highly desirable.
- Excellent phone etiquette and customer support skills, especially in a front desk or medical/dental office setting.
- Ability to handle multiple tasks efficiently while maintaining professionalism under pressure.
- Previous experience in a medical or dental office environment is a plus; familiarity with medical/dental office procedures is beneficial.
- Strong computer skills including typing speed, proofreading ability, and general office software knowledge.
Join us as an Administrative Assistant and become a key contributor to our welcoming workplace! Your organizational prowess and proactive attitude will help us deliver exceptional service while supporting our team’s success every day.
Pay: $18.00-$20.00 per hour
Expected hours: 35.0 – 40.0 per week
Experience:
- Administrative: 2 years (required)
Language:
Work Location: In person
