OFFICE MANAGER (Full-Time) – Orchard Villa
Applications are invited for the permanent full-time position of Office Manager at Orchard Villa LTC, our 233-bed facility located in Pickering, ON
Reporting to the Administrator, the Office Manager is responsible for all aspects of the business office and systems; including but not limited to, accounting and payroll duties. The Office Manager also provides secretarial support to the Administrator and other supervisory staff in the facility.
Plans, organizes, directs and supervises the activities of the business office; establishes and monitors work flow and makes changes as necessary to improve quality of service.
Adheres to established policies and procedures regarding quality assurance, fire, occupational health and safety, environment and infection control.
Maintains internal records and prepares internal reports for facility as required; maintains confidentiality of all financial, personnel and resident data; maintains accounting records
Handles payments from families and all queries concerning billings from residents and /or families; prepares bank deposits
Greets visitors, determines purpose of visit; directs visitors to proper location as appropriate; informs staff of visitor’s arrival; presents a positive image of the facility to the public; monitors comings and goings of residents from facility.
Post secondary diploma/certificate in office or business administration (or comparable) preferred.
Secretarial skills and experience with office procedures required
Knowledge and experience with office equipment including personal computers, Microsoft office.
Must have an understanding of banking practices i.e. deposits, trust, etc. and sufficient accounting knowledge to determine proper entries.
Knowledge of payroll, scheduling, benefit administration, interpretation and application of collective agreement provisions, accounts receivable, and accounts payable practices.
Ability to work in a fast paced environment and have exceptional time management skills.
Previous experience in working with Extendicare’s accounting, scheduling, payroll and resident application systems preferred.
Knowledge of Occupational Health & Safety practices, principles and legislation
Ability to read and write English as well as to understand complex verbal and written instructions in English.