Payment Coordinator
Chartered Professional Accountants of British Columbia (CPABC)
Vancouver, BC

Position: Payment Coordinator

Reports to: Manager, Accounting Operations

Length: Full Time

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a highly self-motivated individual with excellent attention to details, communication and customer service skills for the Payment Coordinator role. Come join a collaborative network of like-minded professionals by applying to the position.

Job Summary

The Payment Coordinator is responsible for day-to-day processing of invoices, expense reports, disbursements, and refunds for Chartered Professional Accountants of British Columbia (CPABC), Chartered Professional Accountants’ Education Foundation of British Columbia (CPAEF) and Chartered Professional Accountants of Yukon Territories (CPAYT).

Key Responsibilities

Accounts Payable Processing

  • Receive invoices and obtain approvals and coding
  • Prepare the distribution breakdown by department for administrative invoices
  • Process iMIS refunds (Member Dues/ Public Practice Fees/ PD refunds)
  • Review all expense claims in detail for compliance with the Financial Policies & Procedures Manual
  • Address queries from staff and vendors
  • Review and post Senior Payment Coordinators accounts payable batches
  • Review and post PD financial accounts payable batches
  • Ensure vendor records are maintained and up to date
  • Keep Accounts Payable filing up to date

Cheque Disbursements

  • Run invoice and aged payables report to prioritize invoices/expenses to be paid
  • Process cheques and obtain signatories

Electronic Funds Transfer (EFT) Disbursements

  • Initiate and run the EFT batch
  • Organize and prepare the EFT cover sheet and obtain signatures from authorized signatories
  • Ensure the EFT file is transferred appropriately by an authorized person

Petty Cash Disbursements

  • Petty cash disbursements to internal staff

Period End Closing Procedures

  • Prepare and record journal entries (prepaid, accruals, adjustments)
  • Follow up with staff regarding accruals and GL coding
  • Reconcile working papers to balance sheet accounts


  • Projects and adhoc work as assigned by the Manager, Accounting Operations
  • Liaise with auditors during interim and yearend audits

Key Requirements:

  • Degree or equivalent experience in full cycle accounting and accounts payable processing role
  • 2-3 years in a similar role, working in a professional office environment
  • Intermediate-level experience with Microsoft Great Plains 2016
  • Proficient with Microsoft Office - Excel, Word, Outlook
  • Working knowledge of iMIS would be an asset
  • Ability to provide strong customer service support to members, students, volunteers, vendors and staff
  • Ability to manage time and prioritize workload, especially during busy periods throughout the year
  • Ability to work well in a team environment
  • Strong individual contributor with the ability to produce and maintain high quality work

If this job outline describes you, please send us your résumé and cover letter with your salary expectations and availability. This position will remain open until filled.

We thank in advance all candidates who respond; however, only those selected for interviews will be contacted.

Why join our team? CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

  • We Are Open
  • We Work Together
  • We Communicate
  • We Improve Every Day
  • We Are Professional
  • We Laugh and Celebrate


The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 36,000 CPA members and 5,000 CPA students. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations.

Job Types: Full-time, Permanent


  • Accounts Payable: 2 years (Required)