Project Coordinator– Solar Racking Systems
Location: Mississauga, ON
Polar Racking Inc. is a North American leader in the design, engineering and manufacturing of PV mounting systems. We are at the forefront of PV innovation, leading the industry in cutting-edge design with a focus on continuous innovation, with a vision to deliver the highest value to our clients at the lowest cost per kWh. Our diversified portfolio of ground mount products for the commercial and utility scale markets, coupled with our unique suite of engineering collaboration tools, technical services, and installation support, allows us to deliver turnkey solutions that are modular, lighter, and quicker to install. We support our North American clients from multiple locations in North America.
Principal Responsibilities/Key Results Areas:
- Support the coordination of the program lifecycle for solar racking systems, including carport, single-axis tracker, and fixed tilt projects.
- Assist in managing project phases from inception to completion, ensuring alignment with customer requirements and supporting cross-functional teams in achieving project goals.
- Track and coordinate project activities across all stages, including concept, feasibility, design, manufacturing, testing, launch, and implementation.
- Review and verify racking design documentation to ensure compliance with customer specifications.
- Coordinate customer requests for drawing updates, design revisions, and engineering changes.
- Support vendor coordination activities, including design, tooling, and parts supply, to help meet cost, quality, and delivery targets.
- Monitor project schedules and follow up with stakeholders to ensure timely execution and adherence to quality standards.
- Assist engineering teams in developing and updating installation and maintenance documentation.
- Provide support for continuous improvement initiatives in product design, manufacturing processes, and operational efficiency.
- Coordinate site visits to solar project locations, support customer communication, and gather field feedback for engineering improvements.
- Support coordination of cross-functional and regional project meetings.
- Track task assignments and help ensure accountability for deadlines and deliverables.
- Assist in planning project timelines, resources, budgets, and execution strategies to meet customer and business objectives.
- Support documentation and communication of changes related to BOMs, tooling, costing, pricing, and process updates across teams and stakeholders.
- Maintain awareness of customer requirements and ensure accurate communication within the project team.
- Support training coordination, onboarding, and development activities for team members.
- Assist in preparing project reports and supporting business development activities where required.
- Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Follow all company operational procedures, policies, and Health & Safety requirements in compliance with local regulations.
- Support travel to project sites, meetings, and trade shows as required.
- Perform other duties as assigned.
Requirements::
- Bachelor’s degree or diploma in Project Management, Electrical Engineering, Civil Engineering, or related field.
- 3–5+ years of experience in project coordination or project management within solar, construction, or related industries.
- Experience supporting solar or infrastructure projects is strongly preferred.
- Understanding of construction processes, project documentation, and coordination with subcontractors is an asset.
- Exposure to cost tracking, scheduling, and basic budget monitoring is preferred.
- Strong organizational, time management, and multitasking skills with ability to support multiple projects simultaneously.
- Excellent communication and interpersonal skills to work effectively with internal teams, engineers, vendors, and stakeholders.
- Familiarity with construction codes, regulations, and site best practices is an asset.
- PMP certification is an asset but not required.
Why Polar Racking?
Join our team and become part of a dynamic company at the forefront of the renewable energy sector. In addition to competitive compensation, we offer a comprehensive benefits package including RRSP contributions, generous vacation time, and the opportunity for career growth.
As a valued member of our team, you'll also enjoy perks such as a company vehicle and a collaborative, fun work environment where innovation and teamwork are celebrated. If you're passionate about making a positive impact in the world while working with a supportive team, we invite you to apply and embark on an exciting journey with us.
We value an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. We are proud to be an equal opportunity workplace.
