EXISTING CNC CUPE Employees:
For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions.
Employment Status Part Time Employment Type Regular Job Summary
Under the direction of the Controller or their designate, this position will assist with a variety of functions in the Finance department.
1. Administer accounts payable (AP) for an assigned portfolio.
Perform accounts payable processes by processing, verifying and reconciling invoices.
Responsible for efficient operation of AP functions including prioritization and time mgmt.
Maintain and clear filing to archives and destroy old documents within established timeline.
Ensure timely payments in accordance with authorization levels and contract obligations.
2. Cover the duties of other clerks (Accounts Receivable/Cashier, Payable and Payroll).
Perform accounts receivable and/or payroll duties as assigned during peak times and absences, as well as cover the duties of other accounts payable portfolios when necessary.
Provide coverage at the front counter by assisting students and staff with cashier functions when the cashier is unavailable due to breaks or absences.
Provide information and/or instruction on completing tasks during orientation of new staff.
Maintain awareness of pertinent collective agreements as they relate to payroll processing.
3. Support the Controller, Financial Services Manager, Budget Development & Analysis Manager, and Budget Analyst in all aspects of routine financial administration.
Provide confidential administrative support, including making travel arrangements, reconciling commercial cards, scheduling, coordinating and booking meeting space, drafting and preparing correspondences and reports, note taking in various meetings, filing and other administrative support tasks as assigned, working with frequent interruptions.
Contribute to developing efficient processes to ensure smooth running of finance functions.
Assist with calendar & fiscal year end activities as directed by the Manager (or designate).
Download data from computerized systems and perform analysis as required including research and validation to determine accuracy.
Reconcile monthly bank statements; and process daily cash sheet entries and receipts.
Assist external auditors, as necessary, during their visits.
Research, assess information, and write briefing notes/summaries on a variety of topics.
Carry out other duties and special non-routine assignments as assigned by the Manager (or designate), requiring independent analysis, problem solving, creativity and innovation.
4. Maintain donor system information, and Financial Services process documentation.
Under the direction of the Manager (or designate), update information in the College’s donor system, including issuing tax receipts and acknowledgment letters to donors.
Provides input/feedback and maintains information on department’s web page and intranet.
Responsible for maintaining adequate up to date electronic filing of process documentation.
Liaise, follow up and problem solve with other college departments and community campuses to clarify information, processes and procedures. This may include budget, student or other finance related matters.
Act as a resource for the College community on financial processes and procedures.
Compile and maintain up to date desk manuals, describing daily, weekly, monthly and annual routines in sufficient detail to enable department coverage with minimal training.
Skills & Qualifications
Grade 12 and a recognized one (1) year certificate in accounting or business administration.
Two years of recent related experience in a computerized accounting environment, one of which must be in a computerized accounts payable environment.
Solid understanding of office procedures, bookkeeping and accounts payable principles.
Proficiency in MS Office and hands-on experience with spreadsheets and databases.
Excellent oral and written communication skills and the ability to interact well with others.
Maintain confidentiality and privacy of sensitive employee, student and finance information.
Ability to follow direction and procedures, and work independently with flexible work habits.
Good organizational, problem-solving and conflict resolution skills.
Ability to work under pressure, time constraints and prioritize workloads to meet deadlines.
Band G Grade NA Salary $ 28.99 per hour Location Prince George CNC Campus Prince George Department Financial Services
Posting Number 19-234SP
Employee Group Operational
Desired Start Date 02/01/2020
Position end date (if temporary or seasonal)
Additional Appointment Details
Number of Hours per week 15 to 35
Posting Competition Status Accepting Applications
Open Date 12/19/2019
Screening Date 01/13/2020
Remain Open Until Filled Yes
Special Instruction/Details to Applicant