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Osgoode Professional Development (OsgoodePD) is a revenue-generating unit with the broadest range of programs available in Canada for internationally trained lawyers and law graduates. Reporting to the Manager, International Programs, the Instruction and Administration Assistant plays a key role in ensuring the smooth operation of OPD's credit and non-credit, International Programs offerings by providing administrative support to faculty and the Manager, International Programs.
Community college diploma in addition to minimum experience requirement indicated below OR 2-3 years of work-related experience in addition to minimum experience requirement indicated below OR 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks in addition to the minimum experience requirement listed below.
2 years of recent experience in providing support to program administration, administrative/secretarial work in a professional service high volume environment, preferably in an academic program setting with a University. Recent experience providing a consistently high level of responsive front-line client service to members of the business/corporate community required. Strong attention to detail, proven experience in working with details in a consistently accurate, fast, and efficient manner. Experience working with the Student Information System (SIS) or a similar computerized record system. Experience using Moodle or similar learning management system.
Strong computer skills, including superior word-processing skills, proficiency with MS Office (Word, Excel, Outlook, Access), experience with a database and experience using a learning management system (such as Moodle). Excellent interpersonal and customer service skills with the ability to deal effectively, professionally, and personably with faculty and co-workers. demonstrated tact. Ability to exercise discretion with sensitive issues and confidential materials. excellent oral and written communications. Strong service orientation. ability to exercise good judgment. Highly developed organizational skills. Ability to work independently with little supervision, ability to multitask in a fast-paced role. Ability to work collaboratively and cooperatively as part of a small team. Technical skills: Typing 45-50 w.p.m., accuracy essential, Microsoft Word (intermediate-advanced), Microsoft Excel (intermediate), Powerpoint (intermediate), Access (intermediate), e-mail software (e.g. Outlook), demonstrated experience working with an online records system (i.e. SIS).
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.
Hours of work: Monday to Friday 8:30 am to 4:30 pm. For the first class of every evening course and for evening special events, hours will be noon to 8:00 pm. For the first class of courses starting in the morning, hours will be 8:00 am to 4:00 pm. For the first class of courses starting on Saturdays, hours will be 8:00 am to 4:00 pm and an alternate day off the following week will be arranged. Attendance at special events outside these hours is required occasionally.
Overtime may be necessary during peak periods.
Access Full Position Posting
In order to be considered as an internal applicant, York University employees in the YUSA-1 bargaining unit must apply for jobs through the Employee Career Portal - YU Hire.
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to apply for jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. this is referred to as the 'Posted Date' on the job the posting. This applies to YUSA-1 internal and YUSA-1 Concurrent postings. Please refer to the 'Posting Intent' on the job posting.
If not filled by an employee in the YUSA-1 bargaining unit, employees in the YUSA-2 bargaining unit who have applied within the first 5 days from the 'Posted Date' will be given preference.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), aboriginal (Indigenous) persons and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: All applications must be received by 11:55 pm EST on the posted deadline date, if applicable.