Job Title: Administrative Coordinator – Recreation & Sport Programs
Location: Remote (based in BC/West Coast preferred)
Hours: ~20 hours/week (approx. 4 hours/day, flexible)
About Us
We are a non-profit recreation sport organization dedicated to building community through accessible sport programming. From school gyms to community leagues, we work with coaches and coordinators to deliver high-quality programs that keep people active, connected, and engaged.
Overview
We’re looking for a highly organized, proactive Administrative Assistant to help manage the behind-the-scenes logistics of our growing sports programs. This role is remote and part-time, with the potential for growth as our programs expand.
Key Responsibilities
- Apply for and manage facility permits (schools, gyms, recreation centres)
- Track multiple tasks and ensure deadlines are met
- Coordinate and support coaches and on-site coordinators
- Build and maintain program schedules
- Order and track equipment
- Draft and send professional emails (including to school boards and community partners)
- Post and promote programs on social media to drive participant sign-ups
- Monitor registrations and assist with participant communication
- Anticipate next steps and make strong, independent decisions to keep programs running smoothly
What We’re Looking For
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Confident decision-making and problem-solving ability
- Experience in sports/recreation administration (asset, but not required)
- Comfort with remote work and digital tools (scheduling software, email, Teamsnap, Humanity, social media platforms)
- Ability to juggle multiple tasks and adapt quickly to changing priorities
Why Join Us?
- Flexible, remote part-time work (~4 hours/day)
- Opportunity to play a key role in a growing organization and move into full-time
- Contribute to meaningful, community-based sport programs
- Be part of a supportive, passionate team that values initiative and collaboration
Job Type: Part-time
Pay: $19.00-$25.00 per hour
Expected hours: 15 – 30 per week
Education:
- Secondary School (preferred)
Experience:
- Administrative: 1 year (preferred)
Work Location: Remote
