Preference will be given to qualified regular part-time employees within the Part Time Support Staff bargaining unit at Sheridan College. Should a suitable candidate not be found, external candidates will be considered.
Employee Group: Part-time Support– Regular
Campus: Davis (May be assigned activities at any Sheridan campus)
Hourly Rate: $20.47 + 4% in lieu
Reference Number: 20/PT/07
Hours/Week: 8 hours/week
Hours: Wednesdays, 8:30 AM – 5:00 PM
Reporting to the Associate Dean, the Administrative Support Officer is the first point of contact for the school of Mechanical and Electrical Engineering Technology within the Faculty of Applied Science & Technology. The Administrative Support Officer will support the Faculty with a comprehensive knowledge of the programs, personnel, polices and procedures as well as an understanding of the services available to students, employees and the general public. The Administrative Support Officer will perform a variety of administrative duties (e.g. clerical, reception, and secretarial) including financial transactions following established procedures and guidelines.
Specific Responsibilities Include:
Preparing, editing and proofing correspondence, invoices, presentations, reports and related materials;
Distributing and processing mail and co-ordinating activities to support operational flow of business;
Scheduling and confirming appointments and meetings;
Greeting visitors, ascertaining nature of business and direct visitors to employer or appropriate person;
Responding to phone and electronic enquiries;
Processing payments, reconciling expenditures and recording journal entries according to established guidelines;
Running reports and performing standard financial analyses according to established guidelines;
Setting up and maintaining manual and computerized information filing systems;
Following established office procedures and guidelines;
Ordering and maintaining office supplies;
Planning and coordinating meeting-related activities (e.g. agenda, room booking, disseminating communications and materials, taking meeting minutes, etc.);
Performing other related duties as assigned.
Completion of a one-year certificate or two-year diploma for administrative assistants or secretaries.
A minimum of 1 year of experience working in an office environment.
Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Sheridan is committed to accommodating applicants with disabilities throughout the hiring process. At any stage of the hiring process, Human Resources will work with applicants requesting accommodation.
Note: Copies of educational credentials are requested at the time of an interview. As a condition of employment, Sheridan requires confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency.