Inner City Diesel Ltd. (ICD) is excited to announce we are seeking an experienced HR Assistant to join our team. Our ideal candidate is passionate about recruitment and safety, thrives in a fast-paced environment, and demonstrates organization, integrity, and a commitment to accountability!
The successful candidate will be working Monday to Friday at our Fort McMurray office in Rickards Landing (181 Robertson Road). You MUST BE local to Fort McMurray and have your own form of transportation to and from work (public transit is not available).
About Inner City Diesel
ICD is a privately owned and proud First Nations company that is rapidly expanding its workforce and services across Western Canada. We are your one stop shop for all your maintenance, pumping, dredging, tailings, and fleet management needs!
Why join our team?
- Safety is #1: Our top priority is always the health and safety of our team.
- Comprehensive Compensation Package: enjoy competitive wages, Group RRSP matching, and a robust group benefits package including, but not limited to, extended health, vision care, dental, group life, long term disability, and an employee and family assistance program.
- Recognition & Rewards: We celebrate your contributions with bonuses and rewards based on performance, length of service, and successful referrals.
- Family-Focused Culture: Be part of a team that values connection! With events like BBQs, team dinners, annual camping trips, and festive holiday parties, just to name a few!
- Growth Opportunities: Access to ongoing training, professional development, and progression planning.
- Meaningful Careers: Your work makes an impact, and you set the bar!
Our employees take pride in their work, and our clients are consistently impressed by our work ethic and professionalism! At ICD, we build lasting relationships based on honesty, integrity, and perseverance. Join a team where our culture revolves around being your #1 Trusted Provider.
Responsibilities:
Recruitment and Onboarding:
- Creating and posting job openings, applicant screening, scheduling interviews and communicating with candidates.
- Conduct market research and analyze current labour market trends and competitor practices, providing monthly reports to support HR strategy and workforce planning.
- Identify and track local career fairs and recruitment events, coordinating HR team registration, planning, and participation to support recruitment initiatives.
- Coordinate and process all pre-employment requirements, including, but not limited to, scheduling alcohol and drug testing, obtaining clearance letters, and collecting and verifying driver documentation and trade certifications.
- Liaise with insurance provider, code and process A&D invoices, and complete new hire documentation in a timely, accurate, and confidential manner.
- Facilitate a smooth onboarding experience by acting as a key point of contact and promptly answering candidate inquiries.
- Coordinate and deliver new hire and contractor onboarding including WHIMIS training, mask fit testing, PPE, and employment paperwork.
- Maintain thorough knowledge of company Human Resources and Safety policies, procedures, and standards to deliver new hire and contractor orientations.
Employee Records Management:
- Maintain accurate and organized records within the Applicant Tracking System and Human Resource Information System, ensuring accuracy and confidentiality.
- Maintain insurance and random alcohol and drug trackers and send off to respective third party administrators monthly.
- Coordinate and oversee the tracking, scheduling, and completion of mandatory leadership training for employees in leadership positions.
- Facilitate offboarding process by scheduling exit interviews between departing employee and HR Specialist as well as completing final administrative tasks for departing employees.
- Coordinate and maintain tracking of company provided lodging, including conducting in-person biweekly inspections to ensure each unit meets ICD standards for cleanliness, maintenance, and overall condition.
- Serve as primary point of contact for lodging related concerns, emergency issues, and repair requests, coordinating timely resolutions with appropriate building managers/landlords.
- Monitoring reports for employee milestones such as upcoming probation dates, anniversaries, and apprenticeship progression, notifying and corresponding with all appropriate parties (Manager and Senior HR).
Other Tasks:
- Create and distribute Microsoft feedback forms and surveys (WOW’s monthly submissions, company events, etc.)
- Monitor, design and update company HRIS News bulletin and quarterly newsletter.
- Other recruitment and HR tasks as required.
Required Qualifications:
- Minimum of 3 years proven experience with office administration in human resources, or equivalent
- Strong experience with Microsoft Office, particularly Excel, Word, and SharePoint
- Must have own form of transportation to and from work (public transit not available to office location)
- Must be legally eligible to work in Canada.
Desired Qualifications:
- Additional recruitment or safety training
- Familiarity with HRIS and/or ATS is an asset
Key Strengths and Competencies:
- Ability to deal with confidential information and issues
- Strong organizational, interpersonal and analytical skills.
- The ability to meet deadlines, as well as handle multiple tasks simultaneously.
- Excellent verbal and written communication skills
- Strong work ethic and positive team attitude
- Willing to follow all ICD Employee Policies
- Willing to follow all ICD Health, Safety and Environmental Procedures
Successful candidates must provide the following items prior to confirmation of their start date:
- Copy of valid Class 5 (or greater) driver’s license
- Copy of current 3-year clean driver’s abstract
- Copies of education and training certificates (if applicable)
All employees must participate in, promote, and contribute to ICD’s Safety-First culture. This includes, but is not limited to, following Safe Work practices and procedures, attending safety meetings and toolbox talks, understanding and navigating our digital safety application (SiteDocs), completing FLRA’s, using PPE, inspection of vehicles, tools, and equipment, and more.
If you are a motivated and hard-working individual who would like to be part of the exciting growth and development of our expanding company that offers competitive wages, then apply today!
Please note, this job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization. While we appreciate all applications, only candidates selected for an interview will be contacted.
Inner City Diesel is proud to be an Equal Opportunity Employer and is committed to fostering an honest and inclusive workplace where everyone feels valued and respected. If you require accommodation during the application or interview process, please let us know as we are here to support you.
Job Types: Full-time, Permanent
Pay: $60,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Application question(s):
- Are you local to Fort McMurray with your own form of reliable transportation (public transit is not available)?
Experience:
- facilitating orientation: 1 year (preferred)
- recruitment : 2 years (required)
Work Location: In person
