With the overall objective of increasing alumni engagement, the coordinator is responsible for providing event support and overall project coordination for the Alumni Relations and Annual Campaign Office. The coordinator actively supports the Manager, Alumni Loyalty in the development, coordination, execution and evaluation of various activities, projects and events delivered by the Office.
Post-secondary degree in event management, communications, or public relations, or an equivalent combination of education, training and experience.
Three to five years’ experience in event planning or communications
Proven experience in project coordination
Proven experience working with a variety of stakeholders as well as many teams
Experience in using computer systems and software, databases, e-mail, internet and social media sites
Excellent organizational skills, ability to work under pressure and meet firm deadlines
Superior communication and interpersonal skills and ability to solve problems
Excellent time management skills
Must be able to exercise professional discretion
Ability to write and communicate in both official languages. Experience in promotional writing would be considered an asset
Demonstrated initiative and autonomy
Required to occasionally work evenings and weekends
Bilingualism – French and English (spoken and written)
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
Applications from employees belonging to the bargaining unit SSUO will be considered first. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. The University also accepts external applications; they will be selected in second place. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).
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