McCann has an amazing opportunity for an Executive Assistant. The incumbent will work closely with and provide excellent administrative support to three members of the Senior Executive team. This is a newly created role and will be an integral part of the organization. The successful candidate will be results oriented, confident and have a demonstrated ability to effectively prioritize demands.
Maintaining the executive’s calendar; coordinating, arranging and confirming meetings; arranging for meeting setup and refreshments; screening requests for appointments; coordinating and arranging events and briefings as needed.
Managing the day-to-day administrative and confidential activities in support, including reviewing and prioritizing of emails, tasks, printing of documents for review before meetings
Organizing department meetings, including preparation and mailing of agendas, booking boardrooms; sending invites; communicating with and preparing for speakers; arranging catering; preparing presentations for circulation.
Creating, developing, amending and proofreading presentations and documentation requiring different computer software applications, including PowerPoint, Excel, and Word
Preparing expense reports and, gathering, summarizing data and distributing materials/reports
Attending to a variety of office administrative details such as establishing, organizing and maintaining confidential, subject files.
Contribute to pitch efforts, including all coordination, support and preparation for presentations
Arrange for all travel and accommodations for executive reports
Help build and maintain the strong culture and community throughout the agency
Proven track record of advancement within the administrative profession including a minimum of 3 years in an executive administrative capacity
Previous experience in a professional services or/and marketing agency environment would be an asset
Enjoys working in a fast-paced environment, looking for variety and challenge
Works well in a team based environment.
Ability to be open minded, practical and agile with change and effectively manage pressure for self and the team.
Troubleshooting and problem solving abilities; able to exercise independent judgment and make sound decisions
Ability to build strong relationships across the company and to know when and how to involve others
Ability to work core office hours with the flexibility to come in early or stay late as required
College/University education preferred
If you are a qualified, passionate Executive Assistant, we would love to hear from you. McCann Worldgroup Canada offers amazing opportunities, great compensation packages with excellent benefits and employee perks program. We truly appreciate everyone’s interest but only those selected for an interview will be contacted. We offer a competitive compensation package with enviable benefits and an extensive employee perks program.
McCann Worldgroup Canada is committed to a diverse workforce as an Employment Equity employer (Women, People with Disabilities, Aboriginal Peoples, and Visible Minorities) and aims to maintain an inclusive and equitable workplace where employees feel valued, respected, and supported. If you require an accommodation, we would be happy to work with you to meet your needs.