Administrative Secretary
WRHA Corporate
Winnipeg, MB
Requisition ID: 24911

Position Number: 20000256

Posting End Date: June 27, 2019

City: Winnipeg

Site: WRHA Corporate

Work Location: Seven Oaks General Hospital 2300 McPhillips Street

Department / Unit: Pharmacy SOGH Liaison

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.5

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview
Acts as a receptionist, including greeting visitors, handling inquires and redirecting as appropriate.
Organizes and prioritizes independently, the administrative activities for the supervisor and ensures that all work is completed within established timeframes.
Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand written notes, dictaphone or rough draft.
Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
Participates as a member of the portfolio in a manner that contributes to teamwork and collaboration.
Experience
Experience with email and computerized calendars.
Two years directly related experience.
Experience scheduling and coordinating meetings.
Previous healthcare experience would be an asset.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba standards, required.
Formal training in applied office skills is required.
A combination of education and experience may be considered.
Training in non-violent crisis intervention is an asset.
Certification/Licensure/Registration
Not Applicable

Qualifications and Skills
Typing speed 50 wpm.
Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
Ability to record and prepare minutes and agendas.
Ability to prioritize a large workload and independently complete a variety of secretarial duties.
Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
Demonstrated problem-solving skills.
Demonstrated ability to effectively contribute to a team environment.
Ability to maintain a high level of confidentiality.
Physical Requirements
Required to work for long periods of time at a computer.

Salary commensurate with education and qualifications.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.