McCabe Promotional Advertising is one of Canada’s largest (and many say the country’s funnest) branded merchandise agencies. With offices in London and Ottawa, we source, design, and deliver merchandise ideas for some of the country’s coolest brands. We tailor solutions for our clients to help them drive awareness, engagement, and loyalty for their brands.
Founded in 1881, we've got the wisdom of a company with a rich history but a pulse on what's fresh and exciting. We proudly became officially B Corp Certified in 2019 and truly believe that little by little, we can create meaningful connections using branded merchandise. We are passionate about how to BE AWESOME and we want our people, our vendor partners, and our clients to feel that same passion.
Want to be a part of the fun? We’re looking for a new team member to join us as an Administrative Coordinator.
Let’s be clear: this is not a static or behind-the-scenes role. This is a high-visibility, mission-critical position that directly fuels and shapes our operational heartbeat. You will have a front-row seat to how a successful, fast-paced branded merchandise agency runs from the inside out—with the autonomy and license to optimize, elevate, and make things better in everything you do.
What You'll Do
- Own Data, Document, & Spreadsheet Management: Maintain, build, and organize critical company spreadsheets, trackers, and databases with flawless accuracy. We need a champion of excellence across all word processing and document platforms—from complex spreadsheet management to creating sleek presentations and managing tidy document storage.
- Drive Event & Experience Planning: Take the lead on organizing internal and external company events, team-building initiatives, and client experiences that reflect our fun, high-energy B Corp culture. You'll collaborate closely with our Marketing team to bring these experiences to life with maximum impact.
- Champion Monday.com: Act as our internal guide and go-to resource for Monday.com. You’ll help influence how our administrative team uses the tool, design intuitive boards to streamline our processes, and teach the rest of us how to maximize its features so our task and operational coordination are always seamless.
- Support Executive Leadership Team: No dry-cleaning runs here! But when our leadership team needs a hand executing a major project, researching an initiative, or solving a problem, you’ll be right there to dive in and support them.
- Coordinate Corporate Logistics & Travel: Architect complex travel itineraries and logistics for our leadership and sales teams. You’ll ensure flights, acclamations, and schedules are perfectly aligned, stress-free, and executed in a budget-savvy way that maximizes our resources.
- People & HR Support: Act as a key liaison for human resources, assisting with onboarding coordination for new "superstars," maintaining employee files, and supporting internal culture initiatives.
- Deliver Internal Stakeholder Excellence: Provide a high level of daily collaboration, responsiveness, and administrative support across all departments (Sales, Operations, and Leadership) to ensure seamless day-to-day business flow.
- Maintain Flawless Office Operations: Oversee the physical workspace needs, manage vendor relationships for office infrastructure, and ensure the team has the tools they need to achieve greatness.
Things You’re Great At
- Tech-Savvy & Tech-Curious: You are the person friends and coworkers turn to when they need help figuring out a digital tool. You don't just use Google Workspace and office platforms; you excel at them. You love learning new software and have the patience and clarity to teach others how to master them too.
- Ruthless Organization: You have an innate ability to prioritize competing tasks, manage your own bandwidth, and proactively communicate challenges or timelines before they become roadblocks.
- Resourcefulness & Growth Mindset: You don’t just wait for instructions; you anticipate needs. You have a desire to understand the "big picture" of the business and a strong ambition to learn, adapt, and grow your career.
- Attention to Detail: Meticulous in your work, whether you are cross-referencing a complex travel itinerary, auditing an Sales spreadsheet, or double-checking an expense report. You're the person who instantly spots a typo or an invreted number.
- Strategic Communication: Can communicate clearly and proactively with internal teams and external partners. You have a knack for cutting through the noise to make sure everyone is perfectly aligned and on the exact same page.
- Problem-Solving: When a flight gets canceled, a calendar conflicts, or a sudden curveball changes the day's entire game plan, you don’t break a sweat. You’re already three steps ahead with Plan B, C, and D.
- Relationship Management: Skilled at building and nurturing strong relationships across all levels of the organization. You’re the ultimate collaborator—the kind of teammate who elevates the energy of the whole group just by jumping in to help.
- Discretion & Integrity: Comfortable handling sensitive HR and organizational data with the utmost confidentiality, professionalism, and care.
Prior experience in this exact role is not required. We would love to help someone launch their career, or simply begin an exciting new journey. Either way, we are looking for the right person, not the right resume. If you possess the drive, the curiosity, and the grit, we will teach you the rest. For an ambitious, proactive professional, this role offers an unparalleled launchpad for long-term growth and leadership opportunities—should you choose to chase it.
At McCabe, we pride ourselves on a supportive and collaborative culture where working hard and having fun go hand in hand. We believe that delivering superior client experiences is best achieved when our team feels supported, respected, and balanced. That’s why we foster an environment where creativity and teamwork thrive, ensuring everyone feels valued and empowered.
Perks for Being Awesome
- Competitive salary;
- Extended health benefits plan;
- RRSP matching option;
- Flexible time-away to support work-life balance;
- A direct path for internal professional development and career progression.
McCabe is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where all employees feel valued and respected. We recognize that talent comes in many forms. If you meet most of the requirements, but not all, we still encourage you to apply!
The Fine Print! We are actively hiring for one Administrative Coordinator to join our team right now. However, we are also always looking to connect with future superstars to build our talent pipeline. So, whether you are the perfect fit for this immediate opening or want to be first in line for our next opportunity, we want to hear from you! Check out our other postings for additional opportunities.
If you have what it takes to BE AWESOME, apply today and let’s start the conversation.
