The Manager, Events and Protocol is responsible for the development and implementation of sophisticated, meaningful and impactful events that are critical to projecting the university’s brand presence and help to support the university highest priorities around developing and sustaining the long-term relationships with our stakeholders (academic, researchers, business
and community leaders, industry partners, elected officials, alumni and donors, the diplomatic corps, and volunteers) increasing engagement and philanthropic support of the university.
The Manager, Events and Protocol is responsible for establishing event quality standards protocols and consistently delivering impressive events as expected of a world-class academic institution. Responsibilities include developing, planning and managing all aspects of institutional ceremonies and events; developing budgets for these events; providing experts
advice and facilitating discussions and decisions about issues affecting these events; managing internal, stakeholder, and vendor relationships.
An undergraduate degree in the field of communications, marketing, event management, fundraising or in a related field relevant to the duties of the position.
A minimum of 7 years of progressive experience in the management of high-profile events and fundraising activities, which includes budget administration, procurement and contract management, supervisory experience.
Previous event management training and academic experience are considered assets.
Industry designation (CMP/CSEP) or other professionally recognized and accredited designation relevant to the duties of the position.
Demonstrated experience and ability to produce and execute a variety of events on budget and above specification using exceptional project management skills.
Knowledge of University objectives and ability to translate that awareness into events, which effectively convey the appropriate tone and message.
Excellent spoken and written language skills in both official languages.
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
Experience in managing and supervising employees
Strong interpersonal and communication skills
Excellent public relations skills
Experience in developing and implementing strategic communications and marketing plans, including experience in media relations, Web and online strategies, advertising and event management
Project management skills for managing financial resources assigned to projects, and human resources that may include temporary teams of volunteers and external suppliers.
Ability to deal with competing priorities and meet strict deadlines
Ability to determine and plan for physical and material resources
Strong budget planning, management, and forecasting skills for events of varying size and scope
Experience in analyzing and solving problems
Ability to respond quickly to unforeseen circumstances and work irregular hours during busy periods, to supervise events that take place outside of regular business hours, as well as travel when required.
Highly developed political sensitivity and knowledge of generally accepted procedures of etiquette and protocol.
Experience in delivering oral presentations
Knowledge of computer systems and software such as Windows, word processors, graphic design and web applications, social media platforms, spreadsheets, databases, presentation software, internet browsers and email
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and racialized persons. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
Applications from employees belonging to the bargaining unit SSUO will be considered first. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. The University also accepts external applications; they will be selected in second place. Schedule with an average of 35hrs/week. Requirements related to skills and experience are determined by the University of Ottawa, and all positions are subject to relevant laws, collective agreements, and regulations. Please note that we will only communicate with candidates who are chosen for a preselection test or for an interview. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).