Position Summary
Reporting to the Chief Financial Officer (CFO), The Accounting and Administrative Assistant (AAA) is responsible for processing of financial transactions, routine reconciliations, accounts payables/receivables, processing of payroll, maintaining and reconciling member financial accounts and general administrative duties as assigned. Will prepare managerial or special reports on an as needed basis. The incumbent will have regular contact with members of the Club and will respond to account enquires as needed.
General Financial Duties
- Processes financial transactions ensuring consistent application of GAAP principals in a timely manner.
- Conduct financial reconciliations ensuring accuracy, legitimacy and where inconsistencies are found, report formally to the CFO for further investigation.
- Prepare financial and/or managerial reports as needed.
- General administrative duties, e.g., filing, as assigned.
- Experience with the Jonas Accounting Softeware is preferred.
Accounts Payable Responsibilities
- Check invoices for accuracy, enter invoices ensuring supporting documents are attached.
- Responsible for accounts ensuring all account information is up-to-date and accurate.
- Process payments and ensure timely distribution of payments.
- Prepare and send confirmation by email for direct deposit payments.
- Post cash disbursements.
- Reconcile accounts and where necessary, investigate and resolve discrepancies.
Accounts Receivables Responsibilities
- Responsible for accounts ensuring all account information is up-to-date and accurate.
- Administer billing and reporting activities according to specific deadlines.
- Prepare aged report on accounts receivables.
- Reconcile members accounts and where necessary, perform collections by directly communicating with members.
- Process debit memos/adjustments to members’ accounts.
- Process, transmit and complete credit card transactions.
- Working in tandem with the Communication and Media Coordinator, responds to member account enquiries.
- Reconcile accounts and where necessary, investigate and resolve discrepancies.
Payroll Responsibilities
- Ensure employee HRIS and payroll records are accurate and reviewed annually for accuracy.
- Responsible for the coordination of all employee records ensuring employees complete all necessary forms in support of their employment and benefits as needed.
- Ensure with absolute accuracy all new hire and position changes are entered timely.
EDUCATION
- College Diploma in business or accounting, or equivalent combination of education and experience.
EXPERIENCE
- Two years of demonstrated accounting experience.
SKILLS
- Strong verbal & written communication skills.
- Excellent numeracy skills and keyboarding skills.
- Excellent computer skills (i.e. Microsoft Suite of Products: Word, Excel, Office).
- Excellent organizational skills and ability.
- Ability to work independently with minimal supervision.
- Attention to details and high level of accuracy.
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Company pension
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
Work Location: In person
