At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.
We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.
Job Type: Full Time
We are looking for a Contracts & Operations Coordinator to support the effective delivery of Canadian Defence & Security programs by coordinating day-to-day operations across contracts, service units, and leadership.
Reporting to the Service Delivery Manager, this role serves as a central coordination hub, ensuring operational alignment, monitoring delivery performance, and supporting informed decision-making related to schedule, cost, and risk.
This position blends operational coordination with analytical insight and process improvement, contributing to enhanced delivery performance and overall business effectiveness.
- Coordinate day-to-day operational activities across contracts and service units to ensure aligned and timely execution
- Collaborate with Contract Managers and leadership to manage priorities, dependencies, and delivery schedules
- Monitor contract milestones and identify potential risks, supporting escalation and mitigation planning as needed
- Track budgets, expenditures, and contract performance against approved plans
- Prepare operational reports, dashboards, and summaries to support decision-making
- Support forecasting activities and assist with financial and performance tracking
- Evaluate existing processes and identify opportunities for efficiency, consistency, and risk reduction
- Develop and maintain standard operating procedures, templates, and documentation
- Support continuous improvement initiatives to enhance coordination and reporting accuracy
- Act as a liaison between delivery teams and leadership to ensure accurate and timely information flow
- Maintain compliance with internal policies, contractual obligations, and regulatory requirements
- Coordinate travel planning and expense reconciliation activities
- Maintain accurate operational records to support audits, reviews, and governance requirements
- Bachelor’s degree preferred
- 2 to 3 years of experience in office management or a related administrative role
- Strong organizational and time management skills with high attention to detail
- Excellent written, analytical, and communication skills
- Proficiency in Microsoft Office and standard business applications
- Ability to build strong working relationships with internal stakeholders
- Ability to manage multiple competing priorities and work effectively under pressure
- Strong problem-solving skills with a proactive, self-starter mindset
- Team-oriented approach with a willingness to support others and collaborate effectively
- Eligibility to work in Canada
- Ability to obtain and maintain a Secret security clearance
- Ability to work in a remote environment and adapt to varying time zones as needed
- Comfort working with sensitive and confidential information
- Interest in supporting operational processes, reporting, and continuous improvement initiatives
Compensation
$60,000 to $75,000
Position Type
We have 1 available position(s).
AI Usage Disclosure
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.
Experience and accommodations
