Job Category: Administrative
Division & Section: Toronto Paramedic Services, PS Operational Support
Work Location: Please see below. Employees will be required to work on-site.
Job Type & Duration: Full Time, Temporary, 12 Months
Hourly Rate and Wage Grade: $28.64 - $31.40, TF0006 & Wage Grade 6
Shift Information: Monday to Friday, 35 hours per week per week, Monday to Friday
Affiliation: L79 Full-time
Number of Positions Open: 3
Posting Period: 07-MAY-2021 to 25-May-2021
Location and Shift Information:
1 position available at District 2 Office, 2430 Lawrence Avenue East Toronto, Ontario
1 Position available at District 1 Office, 1300 Wilson Avenue Toronto, Ontario
1 Position available at Headquarters, 4330 Dufferin Street Toronto, Ontario
Under the direction of the Manager, Finance and Administrative Services and reporting to the Supervisor Administrative Services, the core functions associated with the Support Assistant C position are as follows:
Responds to inquiries made in person, by phone, email, facsimile or in writing from all levels of staff, the public, external agencies and other levels of government that requires a broad knowledge of the operational area/function
Prepares and processes correspondence, reports, statements, forms, presentation materials and other documents, as required
Receives, distributes and/or sorts documents, forms, reports, applications, and invoices and ensures confidentiality, accuracy and completeness
Maintains database(s) of confidential personnel information. Files and retrieves using manual and computerized systems for various records/documents
Inputs, updates and maintains data as it relates to the program area
Performs database searches to input, retrieve, process and report information as requested
Coordinates meetings and room bookings, and if required, records and transcribes formal meeting minutes
Attends meetings and other events that may extend beyond regular work hours
Monitors, orders and maintains supplies/resource materials for unit or other locations
Maintains, secures, distributes, balances, replenishes petty cash fund and maintains appropriate records as required
Operates office equipment such as computers and scanners utilizing a variety of software packages, applying speed, skill and accuracy
Maintains a continuous awareness of organizational structures of the division and its operating policies and practices
Prepares presentation materials, forms etc. utilizing layout, formatting and keyboarding skills
Provides clerical assistance to the unit staff
Prepares, sorts, processes, collects, opens, distributes and delivers mail (and e-mail) and assists with the distribution of mail (e-mail)
Drafts correspondence and creates documents for Manager's signature
Prepares and processes time sheets, documents and records associated with payroll
Your application must describe your qualifications as they relate to:
Experience in performing clerical/administrative and office support duties.
Experience working in a customer service environment.
Experience in working with various filing systems and the management of large volumes of information both hard copy and electronic.
Experience using Microsoft Office Suite (i.e. Microsoft Word, Excel, Access, PowerPoint), and Outlook.
Experience creating and formatting documents, reports, charts, spreadsheets and presentations.
Experience accurately recording and transcribing formal meeting Minutes.
You must also have:
Excellent interpersonal skills and conflict management skills with the ability to deal effectively with all levels of staff, Councillors, the public and external contacts in person, by telephone and in writing.
Good written communication skills to compose correspondence, edit and proof read documentation.
Good organizational, record keeping and multi-tasking skills with the ability to meet deadlines and assess priorities while working with minimum supervision.
An understanding of emergency services, municipal government business procedures, or related working environment would be an asset.
Ability and willingness to work past regular working hours.
An ability to lift and move objects (up to 10kg)
The Support Assistant C position in Toronto Paramedic Services may be required to report to various Toronto Paramedic Services locations across the City, on short notice.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.