Job TitleHuman Resources Assistant
CompanyAlleviate Physiotherapy
Job TypePart time, Hourly, Casual
Expected Hours15 to 24 hours per week
Work LocationIn person, Etobicoke, Ontario M9V 1A7
About Us
Alleviate Physiotherapy is a patient focused healthcare provider committed to improving community well being through evidence based physiotherapy and high quality, compassionate care. We operate in a regulated healthcare environment and value professionalism, collaboration, and continuous improvement.
Role Overview
We are seeking a motivated and detail oriented Human Resources Assistant to support day to day HR operations. This role plays a key part in recruitment, onboarding, employee engagement, HR administration, and supporting general clinic administration while ensuring compliance within a healthcare environment.
This position is ideal for someone who is organized, reliable, proactive, and interested in building hands on HR experience in the healthcare industry.
Key ResponsibilitiesRecruitment and Hiring Support
- Post job openings on recruitment platforms such as Indeed and other job boards
- Screen resumes and maintain candidate databases
- Schedule interviews and communicate with candidates throughout the hiring process
- Conduct reference checks as required
- Prepare interview packages and maintain recruitment records
Onboarding and Employee Support
- Prepare employment agreements, onboarding documents, and new hire packages
- Coordinate orientation schedules and onboarding activities
- Assist with employee training records and mandatory policy acknowledgements
- Support employee engagement initiatives and staff communications
- Assist with maintaining staff credential and certification records
Human Resources Administration
- Schedule HR meetings, interviews, and performance review appointments
- Maintain accurate, organized, and confidential employee files
- Perform data entry and maintain HR databases
- Prepare HR letters, forms, and employment related documentation
- Assist with policy updates and document management
- Support payroll administration by maintaining attendance and timesheet records
Medical Administrative Support
- Provide administrative support to the clinic as required during busy periods
- Assist with maintaining practitioner licensing, liability insurance, and professional registration records
- Help organize clinic documentation to ensure compliance with regulatory and accreditation requirements
- Assist with preparing administrative documents for audits and compliance reviews
- Monitor office and medical supply inventory and coordinate ordering when required
- Answer and direct incoming phone calls in a professional manner when reception support is needed
- Assist with appointment scheduling and basic patient administrative inquiries as required
- Scan, upload, and organize confidential clinic documents within electronic systems
Compliance and Healthcare Administration
- Support hiring requirements for regulated health professionals
- Maintain awareness of regulatory college credentialing requirements
- Ensure employee records remain compliant with company policies and applicable legislation
- Maintain confidentiality in accordance with privacy legislation and clinic policies
Skills and Competencies
- Excellent data entry skills with strong attention to detail
- Professional written and verbal communication skills
- Strong organizational, time management, and multitasking abilities
- Excellent interpersonal and relationship building skills
- High level of discretion when handling confidential information
- Strong customer service and patient service mindset
- Ability to work independently and collaboratively within a multidisciplinary healthcare team
Qualifications
- Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred
- One to three years of experience in Human Resources, medical administration, or administrative support preferred
- Previous experience working in a healthcare or allied health clinic is considered an asset
- Proficiency with Microsoft Office applications
- Experience using HRIS systems is an asset
- Experience with electronic medical record systems, such as Juvonno, is considered an asset
- Knowledge of Canadian employment legislation and HR best practices
Schedule
Location Requirement
Must be able to reliably commute to Etobicoke, Ontario M9V 1A7 or plan to relocate prior to starting work.
How to Apply
Please submit your resume and cover letter outlining your qualifications and relevant experience to:
[email protected]
Pay: $19.00-$22.00 per hour
Work Location: In person
