Administrative Assistant / Documentation Analyst
Full-Time | On-Site | Sudbury, ON
Salary: $45,000–$50,000 per year
Overview
We are a growing equipment leasing company in Sudbury, ON, looking for a reliable Administrative Assistant / Documentation Analyst to join our office full-time. If you are organized, detail-oriented, and comfortable working with CRM systems, documents, and data, this role could be a great fit.
Why Apply
- Competitive salary: $45,000–$50,000 per year (based on experience)
- Full-time, Monday to Friday, regular daytime hours
- On-site role with stable, long-term employment
- Small, supportive team with on-the-job training
What You’ll Do
- Prepare, review, and process leasing documents and contracts
- Enter and update client and deal information in the CRM system
- Check that client and equipment information is accurate and complete
- Maintain organized digital and paper filing systems
- Track documents through preparation, approval, and signing
- Communicate with clients, vendors, and team members to resolve documentation issues
- Perform general office tasks: data entry, scanning, photocopying, mail handling, etc.
- Create and update simple spreadsheets, reports, and logs
- Support managers and colleagues with other administrative tasks as needed
What We’re Looking For
- 1+ year of experience in an administrative, office, or documentation role
- Post Secondary business education preferred or equivalent experience.
- Experience using a CRM system (e.g., Lease Path,Salesforce, HubSpot, Zoho, or similar)
- Experience in financial services, banking, leasing, or legal admin is an asset (not mandatory)
- Strong attention to detail and accuracy with data and documents
- Comfortable working with forms, contracts, and confidential information
- Proficient with Microsoft Office (Word, Excel, Outlook)
- Good written and verbal communication skills
- Preferably fluent in English and French.
- Strong organizational and time-management skills
- Able to work independently and as part of a small team
- Legally eligible to work in Canada and able to work on-site in Sudbury, ON
Work Schedule & Location
- Full-time, permanent
- On-site only (no hybrid/remote)
Job Type: Permanent
Pay: $45,000.00-$50,000.00 per year
Work Location: In person
