Human Resources Administrative Assistant
Gowling WLG
Toronto, ON

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.


Responsible for the day to day administrative support to the Director, Human Resources, Manager, Human Resources Services and Manager, Compensation & Benefits.


Provides support to the Director/Managers in the maintenance and administration of policies, procedures, HR initiatives and programs including maintaining accurate and comprehensive record keeping and retrieval systems.
Crafts/drafts routine documentation including: letters, emails, job postings, memos, PowerPoint presentations/charts and Excel spreadsheets.
Supports recruitment initiatives, including updating the applicant tracking system.
Helps to identify and assist with the streamlining of HR and Benefit processes to create efficiencies.
Coordinates meeting logistics including: scheduling dates and times, booking boardrooms and ensuring appropriate technology setup.
Manages routine inquiries and liaises directly with service providers/suppliers to obtain or relay specific information.
Assists with the input of data for salary survey participation and the compiling of survey data for the annual compensation process.
Assists in generating and preparing reports as required.
Other duties as required.

2 - 3 years’ experience supporting multiple individuals.
Post-secondary education with an emphasis on Human Resources.
Strong client service skills.
Understanding and ability to handle confidential information on a regular basis.
Ability to handle multiple priorities at the same time.
Exceptional attention to detail and proofreading skills.
Capacity to work independently, as well as in a team environment.
Proficient in Microsoft Office Suite.
Gowling WLG is proud to offer equal employment opportunities.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.