Site Coordinator
Deluxe Corporation
Miramichi, NB

Location: Miramichi, New Brunswick
Req ID#: 14514BR

Description
The Site Coordinator is responsible for providing general administrative & facilities support, coordinating special events, processing invoices, procurement, and acting as the sites first point of contact for guests and visitors.

Accountabilities:

  • Procurement of various supplies required by the facility, while ensuring items are within related budgets
  • Support facilities management function in addressing minor issues i.e. climate control systems, office moves etc.
  • Preparation, coordination and administration of all incoming and outgoing mail and courier items, including regional courier to other offices
  • Responsible for providing administrative support as required by members of leadership team
  • Process invoices by making payments where possible, or forwarding to accounts payable. Ensuring progress is tracked to ensure vendors are paid in a timely matter in accordance with agreed upon terms & conditions.
  • Oversees building access & security systems
  • Administration of local cell phone plans
  • Greet visitors and informs staff of visitor's arrival
  • Assist in coordinating special events (i.e. staff appreciation, united Way, Social committee etc.)
  • Preparing correspondence and maintaining office filing system
  • Boardroom bookings/scheduling of meetings and related catering
  • Act as a crisis liaison for the facility
  • Position may include other duties as determined by the company.

Required:

  • Associates in Office Admin, Business or other related field (or certificate)
  • 2-5 years of applicable office administration experience
  • Highly proficient with MS office suite of products
  • Excellent written and verbal communication skills
  • Highly organized; able to multitask
  • Able to work independently, and self-manage
  • Ability to collaborate with teams and individuals at various levels with the organization

Job Type: Full-time

Experience:

  • Office Administration: 2 years (Preferred)