About Us
Omega Group of Companies is a privately owned real estate development and investment company with over 40 years of experience in land development, commercial real estate, hospitality, and property operations.
We are seeking an experienced Executive Assistant with 3–5 years of experience in the land development industry to support our President and development team. This is a fast-paced position that requires exceptional organizational skills, attention to detail, and the ability to manage multiple development projects simultaneously.
The successful candidate will play an integral role in coordinating development applications, consultants, municipal approvals, executive schedules, meetings, and project documentation.
Important Items
Bookkeeping (3 Years of Quickbooks Experience)
Filing
- Maintain organized physical binders and digital filing systems through colour coded system
- Highly organized with excellent time-management skills
- Strong attention to detail and accuracy
Long Term Commitment Preferred
Key Responsibilities
- Provide executive administrative support to the President and senior management.
- Coordinate land development projects from planning through approvals.
- Prepare, edit, organize, and manage correspondence, reports, presentations, consultant submissions, and development documents.
- Coordinate meetings with municipalities, consultants, engineers, planners, architects, lawyers, and project stakeholders.
- Prepare agendas, record meeting minutes, and track action items.
- Maintain organized electronic and physical project files.
- Coordinate and track Official Plan Amendments, Zoning By-law Amendments, Site Plan Applications, Draft Plans of Subdivision, permits, and related approvals.
- Monitor project schedules, deadlines, consultant deliverables, and municipal submissions.
- Review invoices, maintain project records, and assist with consultant coordination.
Qualifications
- Minimum 3–5 years of Executive Assistant or Administrative experience within the land development industry.
- Experience working for a developer, engineering consulting firm, planning firm, architectural firm, or builder is strongly preferred.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- 5 Years of Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with SharePoint, Adobe Acrobat, Bluebeam, or similar document management software is an asset.
- Ability to prioritize multiple projects and meet tight deadlines.
- Professional, confidential, and detail-oriented.
Experience working with:
- Land developers
- Engineering consulting firms
- Planning consultants
- Municipal approval processes
- Builders professionals
Knowledge of:
- Official Plan Amendments (OPA)
- Zoning By-law Amendments (ZBA)
- Site Plan Applications (SPA)
- Draft Plans of Subdivision
- Committee of Adjustment applications
- Development Charges
- Municipal approvals and consultant coordination
Compensation
- Competitive salary based on experience
- Immediate start available
- Long-term career opportunity
- Professional and supportive work environment
Pay: $22.00-$32.00 per hour
Benefits:
Ability to commute/relocate:
- Woodbridge, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- Executive Assistant: 3 years (required)
- Land Development: 1 year (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
