Handles administration, coordination and implementation of all six multidisciplinary learning modules of the first year medical curriculum in both the Anglophone and Francophone streams. Reports to the assistant deans for academic issues and to the academic secretariat supervisor for administrative and staff issues.
Knowledge of administration usually acquired through postsecondary studies and several years of experience in a similar role
Experience in interpreting, explaining and applying academic regulations and procedures
Experience in planning, organizing and coordinating activities and projects
Experience in interpreting, explaining and applying policies and procedures
Experience in customer service, to act as a resource person
Bilingual administrative writing skills, with good knowledge of French and English grammar and spelling
Experience in using computer systems such as the Microsoft Office suite (Word, Excel, Access, PowerPoint) as well as SIS , Windows, web-based curriculum tools and email
Strong interpersonal and communication skills with ability to negotiate effectively, resolve conflicts and problem-solve
Knowledge of available student support services
Ability to work in a team under pressure and to organize work to meet firm deadlines despite frequent interruptions for counter services
Bilingualism — English and French (spoken and written)
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
Temporary assignment or contract of 12 months, with possibility of renewal. Eligibility to benefits and union affiliation will be determined upon hiring. Applications from employees belonging to the bargaining unit SSUO will be considered first. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. The University also accepts external applications; they will be selected in second place. To obtain a temporary assignment, internal candidates must receive approval from their immediate supervisor. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).
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