The Central Alberta Office of the Alberta Professional Learning Consortium is seeking an energetic, pro-active professional with strong multitasking abilities and an eye for detail for the part-time position (0.4 FTE) of Administrative Assistant. Operating on a typical schedule of 4 half-days per week (210 working days/year), this position offers a flexible hybrid work arrangement. The successful candidate will have the ability to work from home while remaining available for key onsite events (Red Deer & Edmonton) and office management in Ponoka.
Key Responsibilities
Under the direction and supervision of the Director, the Administrative Assistant is responsible for facilitating efficient office operations, coordinating key events, providing technology & communication support, and overseeing logistics for Consortium initiatives and external contracts.
Event Coordination
- Book event space in external/internal venues as needed (arrange food and beverage, audiovisual equipment, supplies, etc.). Modify event venue arrangements as required.
- Prepare session materials and name tags for learning opportunities as required.
- Assist with on-site coordination as needed (typically 2 - 5 in-person sessions/year).
- Resolve event problems and inquiries.
- Provide support for the Alberta Rural Education Symposium organizational committee.
Technology Support
- Moderate online Zoom sessions as needed (this may require adjusting the typical work day hours to accommodate after-school sessions).
- Support on-line session logistics (schedule, provide Zoom links, forward recordings, etc.)
Communications
- Assist the Director with external communications (including but not limited to: developing session advertising posters, posting advertising on social media, populating newsletter templates, and distributing monthly communications.)
Office Operations Support
- Gather Central Office mail and forward as appropriate.
- Order office supplies as directed.
- Respond to general email inquiries.
- Liaison with the Executive Assistant regarding session logistics and provide support as required.
Supports for the Executive Director
- Assist in coordinating and hosting The Consortium display table at the Central Alberta Teachers’ Convention in Red Deer.
- Support the Director with staff recognitions and celebrations.
- Other duties as assigned by the Director.
Competencies & Qualifications
Qualifications:
- Degree, diploma or certificate in administration, business or office administration or related field. An equivalent combination of education, training, and experience will be considered.
- Proficiency with technology and web-based platforms including the ability to effectively operate within the Google Workspace (gmail, Google Drive, Google Calendar, document sharing, sheets, tasks, forms), Zoom and Canva.
Required Competencies:
- Professionalism: Superior ability to deal with stakeholders, presenters, and partners in a positive, professional manner.
- Organization & Time Management: Excellent resourcefulness and ability to manage multiple competing demands.
- Proactive Mindset: Forward-thinking approach with the capability to anticipate organizational needs and resolve logistical challenges independently.
- Eye for Detail & Accuracy: Keen eye for detail and unwavering commitment to accuracy in all documents, scheduling, and communications.
Questions can be directed to Diana White, Director Central Alberta Office of The Consortium, [email protected].
Please submit a resume, with three references, and a letter of application that demonstrates the extent to which your education and experiences fulfills the knowledge, skills and attributes for this position.
We appreciate and thank you for your application, however, we contact only those candidates who are selected for an interview. The Central Alberta Office of The Consortium reserves the right to check references prior to the scheduling of interviews. Please include three references and updated contact information with your application.
Compensation
- Annual compensation grid based on qualifications and years of experience.
- Salary is inclusive of: 210 scheduled working days, Statutory Holidays, 25 days of paid vacation (typically during summer months)
- Paid comprehensive benefit package (provided through Alberta School Employee Benefit Plan)
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Work Location: Hybrid remote in Red Deer, AB
