Reporting to the Maintenance Manager, responsibilities for this position include the following:
- Process supplier invoices, statements, and prepare correspondence and payments
- Process and audit interdepartmental transfers.
- Coding invoices relating to maintenance work for respective locations and departments, working with the Finance department to ensure payment
- Assist with the preparation or follow up items relating to internal and external audits (as required)
- Maintaining data entry of records and inventory for the department (ex: electronic data filing)
- Maintain open, honest, and ongoing communication with the team & management
- Assist with email monitoring regarding maintenance requests (where needed)
- Perform other duties as assigned.
Qualifications
Grade XII required.
Office Administrative Assistant Certification is required, or a combination of education & relevant experience may be considered for this role.
One year of data entry related experience
Fully proficient with Microsoft 365, specifically Outlook, Word & Excel
Positive attitude, strong interpersonal skills, and self-motivation.
Excellent communication and customer service skills, with the ability to work effectively with co-workers and customers.
Ability to multitask and adjust priorities to meet overall maintenance objectives.
Availability to work mornings & afternoons.
Must be available mornings, afternoons
* a combination of relevant education and experience may be considered.
Deadline: June 19, 2026
