We are seeking an experienced Administrative Assistant to join an established company based in Port Moody. This is a full-time, contract opportunity to cover a sick leave & vacation, with a large shipping company.
The coverage starts ASAP with training provided, and is estimated to run until Early August or until the end of September - To Be Confirmed.
Qualifications & Experience:
- Minimum 5+ years of administrative experience within a professional office environment (logistics or shipping industry experience is an asset)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience working with in-house or ERP software systems
- Demonstrated experience handling accounts payable and receivable processes
- Previous experience processing payroll, ideally on a weekly cycle
- Strong communication skills with the ability to manage incoming calls and front-desk responsibilities
- Excellent organizational and time-management skills with the ability to multitask and meet deadlines
- High attention to detail and accuracy in data entry and financial tasks
- References and a background screening will be conducted for candidates moving forward in consideration
Role Responsibilities:
- Manage incoming calls and perform receptionist duties, acting as the first point of contact for clients and visitors
- Process accounts payable and receivable transactions using in-house software systems
- Complete weekly payroll processing for ranging # of unionized employees
- Coordinate and schedule meetings, appointments, and company events across departments
- Plan and organize business lunches and internal team functions
- Provide general administrative support, including filing, data entry, and document management
- Collaborate closely with the accounting, operations, and leadership teams
What’s Offered:
- Full-Time, contract opportunity
- Location: Port Moody
- Working days: Monday to Friday
- Working hours: 8:00am - 4:30pm
- Hourly rate: $27–$30 per hour, commensurate with experience
- Starts ASAP!
Additional Details:
- This opportunity is open to all qualified applicants who are legally eligible to work in British Columbia
- Only electronic applications will be considered
- The posting will remain open until a qualified candidate is selected
We thank all applicants for their interest; only those selected for further consideration will be contacted, typically within 2 business days.
IND1
Pay: $27.00-$30.00 per hour
Benefits:
Experience:
- administrative assistant: 5 years (required)
- Payroll: 1 year (required)
- Logistics: 3 years (required)
Work Location: In person
