Reporting to the General Manager, the Project Coordinator is responsible for coordinating projects from initiation through to successful completion. This role will manage multiple high-volume, smaller-scale projects while also supporting the Project Manager on longer-term, larger-scale projects. Working closely with internal teams, vendors, and the Business Development team, the Project Coordinator will develop a strong understanding of customer needs and project goals, identify solutions, source parts and materials, coordinate project planning, and manage site-level staff. Through strong organization, communication, and problem-solving skills, the Project Coordinator ensures projects are delivered safely, efficiently, and successfully.
Key responsibilities include, but are not limited to:
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Project Management:
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Partner with internal departments to continually drive projects to delivery;
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Determine scope of work and accurately communicate project plans and milestones to both site level teams and customers;
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Develop and maintain relationships with suppliers, consultants, general contractors, and end users;
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Vendor management and acquisition of necessary materials and equipment, including coordination and logistics of major tools and parts;
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Perform regular site visits to ensure the project is moving according to plan (cost, schedule) and to review site level quality control;
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Review and manage all site level tool and consumable purchases and expenditures;
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Review and approve invoices prior to release;
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Conduct lessons learned meetings after the completion of every project;
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Prepare and present any necessary project reporting both internally and externally (weekly reporting of schedule, completion percentage, financial forecasting, and labour utilization);
Ensure projects follow safety plans and regulations.
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Consulting, Stakeholder Management, & Communication:
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Liaise directly with customers to better understand their needs;
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Cultivate and manage vendor and partner relationships;
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Communicate directly with customers and internal stakeholders to set and manage expectations throughout the project;
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Assist customers in finding innovative ways to solve problems that result in improvements or savings in their facilities.
