MILLER CAPILANO MAINTENACE CORPORATION
PAYROLL AND ADMINISTRATIVE ASSISTANT
Job Summary
We are seeking a detail-oriented and organized Payroll & Administrative Assistant to join our team. Reporting to the Accounting Coordinator, this role is responsible for processing payroll, supporting accounts payable functions, and providing general administrative support to ensure smooth day-to-day office operations. The ideal candidate has strong knowledge of payroll practices and employment standards, is comfortable multitasking in a fast-paced environment, and takes pride in accuracy and reliability. This is a great opportunity for someone looking to grow their career in a supportive, team-oriented workplace that plays a meaningful role in highway maintenance operations.
Who We Are
Miller Capilano Maintenance Corporation (MCMC) is the highway maintenance contractor for the incredible Sea to Sky Highway in Southwestern British Columbia. This critical highway connects the edge of Greater Vancouver to one of Canada’s most scenic roadways. Our team is responsible for the continuous maintenance and operation of the highway, ensuring the upkeep of all pavement, structures, signage, and much more. In addition to our highway services, we proudly operate a dedicated paving and road resurfacing fleet.
Our company is unique, comprised of two owners who bring diverse strengths to the table. The Miller Group is a large group of companies operating throughout North America. Capilano Highway Services is a local, family-run company that has been in operation in this part of the province for fifty years. This partnership enables us to deliver solutions and perspectives that many other companies cannot offer.
Key Responsibilities
Payroll
- Enter employee timecards into the payroll database
- Enter various premiums based on hours of work
- Approve request for leaves and email to employees
- Determine overtime parameters
- Review and submit payroll to the bank for EFT
Accounts Payable
- Match purchase orders with payables invoices, code, and prepare for approval
- Enter approved invoices, and print cheques
- Reconcile quantity/time tickets with invoices
- Speak with vendors on payment status
- Reconcile monthly statements
Administrative
- Maintain a polite phone presence while accurately documenting and passing along information to the appropriate party
- Coverage of other positions while coworkers are on leave
- Photocopy, fax, scan, and file documents
- Prepare bank deposits and deposit cheques
- Assist in preparation of Chargeable Maintenance Costs (CMC’s) to Ministry of Transportation
- Other duties and responsibilities as assigned
What We Are Looking For
- A minimum of 2 years’ experience in an administrative field
- Strong phone communication and note-taking skills
- Ability to support other positions while coworkers are on leave
- Knowledge of employment standards, hours of work and overtime regulations
- Construction and/or Highway Maintenance experience is an asset
- Post-secondary education, preferably in business administration or a related field
- Proficiency in MS Office – Word and Excel
- Strong written and verbal communication skills
- Excellent organizational skills with the ability to multi-task
- Ability to work in a team environment with minimal supervision
Why Work for Us?
At MCMC, we believe in offering a rewarding and balanced work environment where employes can thrive both personally and professionally. Here’s why you’ll love working with us:
- Positive & Supportive Work Environment: Join a friendly, team-oriented workplace where your contributions are valued.
- Growth Opportunities: We invest in our employee’s professional development, offering training and potential career advancement.
- Work/Life Balance: We prioritize your time, offering a schedule that allows you to enjoy your personal life. Our regular hours are Monday to Friday, 7:00 AM to 3:30 PM.
- Meaningful Work: Your role is essential in ensuring our office operates efficiently. By supporting a well-functioning organization, you contribute directly to highway maintenance efforts that keep the public safe.
Additional Benefits:
- Dental Care: Comprehensive dental coverage to keep your smile healthy.
- Extended Health Care: Coverage for a range of health needs to keep you feeling your best.
- RRSP Match: We invest in your future by matching your RRSP contributions.
At MCMC, we understand the importance of achieving a healthy balance between career and personal life, which is why we are committed to fostering a supportive and fulfilling work environment. Join our team, where your well-being, professional growth, and success are our top priorities.
Pay: $56,000.00-$61,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Experience:
- Administrative: 2 years (required)
- Payroll: 1 year (preferred)
Location:
- Squamish, BC V8B 0J5 (required)
Work Location: In person
