Job Description – Accounting Clerk / Administrative Assistant
Position Title
Accounting Clerk / Administrative Assistant
Reports To
Controller
Location
Corner Brook, NL
Position Summary
The Accounting Clerk / Administrative Assistant is responsible for the accurate and timely processing of payroll, vendor accounts payable, and providing administrative support to management and operational teams. This role requires a high level of accuracy, confidentiality, and organization to support payroll administration, accounts payable, employee records management, and general office operations within a construction environment.
Key Responsibilities
Payroll Administration
- Process weekly payroll in accordance with company policies and applicable legislation.
- Review and verify employee timesheets, attendance records, and payroll-related documentation.
- Maintain accurate payroll records and employee files.
- Prepare Records of Employment (ROEs) and other payroll-related documentation as required.
- Maintain confidentiality of payroll and employee information.
Accounts Payable Administration
· Receive, review, and enter high-volume vendor invoices into the accounting system.
· Match purchase orders and receiving documents with invoices to verify accuracy
· Reconcile vendor statements and resolve billing discrepancies or inquiries.
Administrative Support
- Provide administrative assistance to management and project teams.
- Answer and direct incoming telephone calls and emails.
- Maintain organized electronic and paper filing systems.
- Coordinate travel arrangements, accommodations, and meeting schedules as required.
- Manage office supply inventory and place orders as needed.
- Support the preparation and distribution of company communications.
- Maintain employee personnel files and administrative records.
Human Resources Support
- Assist with employee onboarding and offboarding processes.
- Prepare employment-related documents and maintain employee records.
- Assist with benefit enrollment and employee documentation.
- Support recruitment activities, including scheduling interviews and processing applications.
Qualifications
Education
- Diploma or Certificate in Payroll Administration, Accounting, Business Administration, or a related field is preferred.
Experience
- Minimum 2–3 years of payroll and administrative experience.
- Experience in the construction, mining, or industrial sectors is considered an asset.
- Experience processing payroll for hourly employees and multiple work locations is preferred.
Knowledge and Skills
- Strong understanding of payroll practices, employment standards, and payroll legislation.
- Proficiency with payroll software and accounting systems.
- Advanced Microsoft Office skills, particularly Excel, Word, and Outlook.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and exercise discretion.
- Effective written and verbal communication skills.
- Ability to work independently and prioritize competing tasks in a fast-paced environment.
Working Conditions
- Office-based environment.
- Regular use of computers, phones, and office equipment.
- May be required to work additional hours during payroll processing periods, month-end, or year-end activities.
- Interaction with employees, management, clients, and external service providers on a regular basis.
Core Competencies
- Integrity and Confidentiality
- Attention to Detail
- Organization and Planning
- Communication Skills
- Teamwork and Collaboration
- Time Management
This position is essential to ensuring the accurate administration of payroll, vendor accounts payable, and the efficient operation of office functions while supporting the overall success of the organization.
Pay: $22.00-$28.00 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- RRSP match
Work Location: In person
