About Stellar Accounts Corp
Stellar Accounts Corp is a boutique bookkeeping firm with a singular focus: delivering meticulous, audit-proof financial management exclusively for dental and medical clinics across British Columbia. With over a decade of experience and a portfolio of 60+ active healthcare practices, we are not a generalist bookkeeping firm, we are specialists. Our standard is simple: when the CRA walks through the door, our files are ready.
We are a small, tight-knit team of bookkeepers who take immense pride in the depth and accuracy of our work. Every member of our team holds an MBA with a focus on accounting. We are growing, and we want the right person to grow with us.
The Opportunity
This position combines senior-level bookkeeping, accounting, payroll, tax compliance, year-end preparation, and team leadership.
You will manage your own portfolio of healthcare clients while also supporting junior staff, reviewing work, assisting with training, and ensuring every client file meets Stellar Accounts' quality standards.
For the right candidate, this position offers a clear opportunity to grow into a leadership role as the firm expands
Key Responsibilities
Full-Cycle Bookkeeping
- Manage a portfolio of approximately 10–20 dental and medical clinic clients.
- Complete monthly bookkeeping from start to finish.
- Perform bank, credit card, loan, and balance sheet reconciliations.
- Maintain accurate general ledgers and supporting documentation.
- Record and reconcile complex transactions with exceptional accuracy.
- Ensure every client file remains complete, organized, and audit-ready.
Healthcare Revenue Reconciliation
- Reconcile insurance payments, patient payments, and outstanding balances.
- Allocate revenue accurately between providers, hygienists, associates, specialists, and clinic owners.
- Prepare associate fee calculations and provider reconciliations.
- Investigate discrepancies until fully resolved.
- Work with practice management software such as Dentrix, Tracker, Cleardent, Jane, or similar platforms.
Payroll & CRA Compliance
- Process payroll using ADP, Ceridian Dayforce, Payworks, Wagepoint, QuickBooks Payroll, or similar systems.
- Prepare payroll remittances and reconcile payroll liabilities.
- File WorkSafeBC (WCB) reports and annual reconciliations.
- Prepare and review T4, T4A, and T5018 slips.
- Ensure payroll remains fully compliant with CRA legislation.
GST, PST & Government Filings
- Prepare GST/HST and PST returns.
- Reconcile tax accounts.
- Ensure all government filings are accurate and submitted on time.
- Research and resolve CRA notices and discrepancies when required.
Year-End Accounting
- Prepare complete CPA-ready year-end working paper files.
- Complete lead schedules and supporting reconciliations.
- Prepare adjusting journal entries.
- Reconcile shareholder loans, payroll liabilities, GST accounts, retained earnings, and intercompany balances.
- Ensure every year-end package is complete before submission to external accountants.
Financial Reporting
- Prepare monthly financial statements.
- Analyze financial performance.
- Identify unusual transactions and accounting issues.
- Present financial reports confidently to clinic owners.
- Communicate recommendations and explain financial results in a clear and professional manner.
Leadership & Team Support
- Review work completed by junior and intermediate bookkeepers.
- Mentor and train team members.
- Help improve bookkeeping procedures and internal workflows.
- Assist with technical accounting questions.
- Ensure quality standards are maintained across the team.
- Support the owner with operational and accounting matters as the company grows.
Required Qualifications
Work Authorization Mandatory
Stellar Accounts Corp requires all candidates to hold Canadian Permanent Residency or Canadian Citizenship. We are unable to sponsor work permits or support work visa applications at this time. This is a firm requirement; please confirm your status in your application.
Education Mandatory
- Master of Business Administration (MBA) with a concentration or focus in Accounting is required. This is not an asset; it is a condition of employment. All current members of our team hold this designation, and we are maintaining that standard.
- A CPB (Certified Professional Bookkeeper) designation is a strong additional asset.
Experience
- Minimum 5 years of Canadian work experience, with at least 3–4 of those years in a bookkeeping role.
- Minimum 2 years of bookkeeping experience specifically within dental or medical clinic environments (3+ years strongly preferred).
- Demonstrated experience managing multiple client files simultaneously with a consistently high degree of accuracy.
Software Proficiency Required
- QuickBooks Online (including QBO Payroll)
- Sage 50
- Microsoft Excel — Expert level. Pivot tables, VLOOKUP/XLOOKUP, complex formulas, and custom reconciliation models. This is non-negotiable.
- Dental/Medical Practice Management Software: Dentrix, Cleardent, and/or Tracker
- Canadian Payroll Platforms: ADP, Ceridian, and/or Payworks
Knowledge & Skills
- In-depth understanding of Canadian payroll legislation, CRA source deduction requirements, T4 preparation and verification, and WCB filing.
- Thorough working knowledge of insurance billing reconciliation in dental and medical clinic environments.
- Ability to prepare and present monthly financial reports with confidence and clarity to non-financial audiences.
The Person We Need
Skills and credentials get you to the interview. Character gets you the job. We are looking for someone who brings more than technical ability:
- Exceptional attention to detail; you catch errors others miss, and you will not close a file until every number reconciles.
- A proactive communicator; you speak up, follow up, and never wait to be asked. If something is missing or wrong, you flag it immediately.
- Focused and self-directed; you thrive in a results-based environment where output drives compensation. You manage your own time and your own quality.
- Driven and growth-oriented; you are not looking for a place to coast. You want to take on more, build more, and be a meaningful part of a growing firm.
- A confident communicator; you can sit across from a clinic owner, walk them through their numbers, and make them feel informed and in control.
How We Work
At Stellar Accounts, you are compensated for billable hours, the time you spend actively working on client files. This model rewards expertise and efficiency. There are no filler tasks and no pointless meetings. You do the work, you get paid for it, and for someone who is skilled and driven, the earning potential is real.
For the right candidate, there is a natural path beyond the bookkeeper role. We value people who show leadership instincts and a desire to build, and we make room for those people as the firm continues to grow.
Why Join Stellar Accounts?
At Stellar Accounts, quality always comes before quantity.
We believe bookkeeping is more than data entry—it is protecting our clients' businesses through accurate financial information, strong internal controls, and complete CRA compliance.
If you're looking for a position where your expertise will be valued, your leadership will be recognized, and your career can continue to grow, we'd love to hear from you.
Only candidates selected for an interview will be contacted.
Pay: $39,000.00-$55,000.00 per year
Work Location: Hybrid remote in Vancouver, BC V6E 3M1
