Company Overview
Since 1971, Burnaby Family Life has been dedicated to providing quality community social services in Burnaby and neighboring communities. Our mission is to deliver high-quality services that meet the current and emerging needs of individuals, families, and the community in all its diversity. We are committed to fostering an inclusive, welcoming, and safe environment for all.
Job Summary:
The Executive Assistant plays a pivotal role in supporting the Executive Leadership Team in advancing the organization’s mission by strengthening internal systems, processes and driving the strategic plan forward. This position serves as a central organizational connection across departments, supporting data management and analysis, fund development initiatives, governance coordination, accreditation readiness, and organizational communications.
Key Duties and Responsibilities:
- Support the Executive Leadership Team in advancing mid-level strategic goals by tracking milestones, timelines, and key performance indicators (KPIs). Develop dashboards and reporting tools to monitor strategic plan progress.
- Prepare strategic updates for leadership and Board reporting.
- Work with the Director of Operations and Services to design and maintain data systems to support program tracking, funder reporting, and impact measurement.
- Work with Executive Leadership to conduct advanced data analysis to inform strategic decision-making, continuous quality improvement (CQI), fund diversification, and brand awareness.
- Coordinate and support the organization’s fundraising campaigns.
- Lead and contribute to grant writing and reporting.
- Build and nurture relationships with new and existing stakeholders, including potential donors and sponsors.
- Represent the organization at community events to expand awareness and partnerships. Coordinate staffing and volunteer participation required for community events. Support event logistics and post-event reporting.
- Participate in all Board of Directors meetings.
- Work with the Director of Operations and Services and Executive Director to prepare agendas, record minutes, and manage follow-up actions.
- Maintain governance documentation and ensure timely reporting.
- Lead internal committees, including:
- Health & Safety (H&S)
- Equity, Diversity & Inclusion (EDI)
- This includes facilitating meetings, setting agendas, and ensure action item follow-through.
- Collaborate with the Director of Operations and Services to support:
- Employment Standards Act (ESA) compliance
- Union agreement compliance
- Policy communication and implementation
- Maintenance and updates of personnel records and the ShareVision HR database.
- Drafting internal communications, staff notifications, and organizational memos as requested.
- Work with the Director of Operations and Services to prepare for the organization’s accreditation and internal CQI process.
- Support development of the organizations annual report.
- Prepare monthly organizational updates for managers to share with program teams.
- Assist in drafting external and internal communications materials as requested.
- Other duties as required.
Education, Training and Experiences:
- Bachelor’s degree in Business Administration, Public Administration, Public Relations, Nonprofit Management, or other related field.
- Minimum five years experience in a nonprofit or mission-driven organization.
- Demonstrated experience in CRM management, data programming, and analytics.
- Experience in grant writing and not for profit fund development.
- Knowledge of HR compliance, unionized environments, and ESA.
- Experience supporting governance or Board-level reporting (an asset).
Job Skills and Abilities:
- Strategic thinking and systems-level analysis
- Advanced data literacy and technical proficiency
- Exceptional written communication skills
- Strong project management and time management
- Relationship-building and stakeholder engagement
- High attention to detail and organizational skills
- Ability to manage multiple priorities in a dynamic environment
- Discretion and professionalism when handling confidential organization information that is sensitive in nature
- CRM platforms (advanced proficiency required)
- Advanced skills in Microsoft Office 365
Additional Information:
- Clear criminal record required.
Reports to: Director of Operations and Services
Job Title: Executive Assistant
Work Site Location(s): 2101 Holdom Avenue, Burnaby
Weekly Hours: 35 hours weekly / occasional evening and weekends required
Wage: $32.23
Benefits: Eligible for group benefits after probation period
Start Date: June 2026
End Date: March 31, 2027 (with possibility of extension)
Only short-listed candidates will be contacted for interviews.
Thank you for your interest.
Pay: $32.23 per hour
Benefits:
- Dental care
- Employee assistance program
- On-site parking
- Paid time off
Education:
- Bachelor's Degree (preferred)
Experience:
- not for profit or mission driven organization: 5 years (preferred)
Work Location: In person
