Secretary, Cancer Care
PHSA
Victoria, BC
BC Cancer is committed to providing a comprehensive, provincially-planned and regionally-delivered cancer control system for the residence of British Columbia. Its mandate covers the full spectrum of cancer care from prevention, screening, diagnosis and treatment, to research and education, to supportive and palliative care. BC Cancer provides care closer to home by operating six regional cancer centres in Abbotsford, Kelowna, Prince George, Surrey, Vancouver, and Victoria. Research centres in Vancouver and Victoria ensure that BC Cancer can quickly translate new discoveries into clinical applications leading to better outcomes and care.

BC Cancer is currently engaged in a Clinical & Systems Transformation (CST) project, which will improve the safety, quality and consistency of patient care as well as streamline processes for care providers and clinicians through a common electronic health record.

BC Cancer is part of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect People Be compassionate Dare to innovate Cultivate partnerships Serve with purpose

BC Cancer

Patient & Family Counselling
Secretary, Cancer Care- VICC

Reference # 84957
Temporary Full-Time (1.00 FTE)
Start Date: June 20, 2019

End Date: September 30, 2019
Victoria, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Secretary, Cancer Care assumes responsibility for administrative, secretarial and clerical functions in these areas.

Duties/Accountabilities:
Using computer software, sets up and types all correspondence, formats and edits documents and reports from dictation or handwritten notes; attends meetings, prepares and types up minutes.
Performs secretarial functions such as composing routine correspondence, maintaining regular and confidential filing systems, screening incoming mail, arranging appointments and meetings and making travel arrangements.
Provides clerical support for Volunteer Program.
Resolves work-related problems, referring problems of a complex or disciplinary nature to the Chief Social Worker or Chief Nutritionist as appropriate.
Prepares work schedules including initial vacation schedules for review and approval by Chief Paramedical.
Maintains time books and ensures completion of leave request forms. Reviews labour distribution reports for clerical relief and sick time and where appropriate institutes corrective action.
Maintains an accounting and monitoring system for patient comfort and Cancer Society patient travel accounts; collects, collates and types statistics as required. Reviews financial and labour distribution reports.
Maintains a schedule of appointments for appropriate individuals.
Receives patients, their families and other visitors, handles incoming telephone calls, providing general information or referring to appropriate staff member.
Organizes conferences and seminars, arranging for travel and accommodation, public relations, materials and finances.
Maintains stationery supplies and liaises with the Purchasing Department regarding ordering.
Contacts other organizations such as the University of Victoria and the Canadian Cancer Society to obtain or forward information, e.g. regarding teaching schedules, in-service programs and research activities. Assembles, edits and records research in scientific grant applications and publications.
Performs other related duties as required.

Qualifications:
Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years recent related experience or an equivalent combination of education, training and experience.
Skills and Abilities

Ability to keyboard at 60 wpm
Ability to communicate effectively both verbally and in writing
Ability to deal with others effectively
Ability to organize work
Physical ability to carry out the duties of the position
Ability to operate related equipment
We invite you to apply by clicking the "Apply Online Now" button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.

Applications will be accepted until the position is filled.

***Employees of PHSA must apply via the "Internal Application Process". Current PHSA staff who apply to this posting using this external site will be considered with other external candidates. Seniority will not apply. ***

Please visit internaljobs.phsa.ca to register your internal profile and apply online for internal jobs. If you require a temporary password outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca

Internal competition closes June 19, 2019. Internal applications received after this date will be considered as late applications.

For more information on all that the PHSA has to offer, please visit: http://careers.phsa.ca

PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.